Human Resources Assistant

Job Description

Job Description

Description:

The Human Resources Assistant supports the HR department in managing day-to-day operations related to employee relations, recruitment, compliance, and administrative functions within the school transportation and custodial industries. This role ensures HR processes align with industry regulations and helps maintain a safe, compliant, and efficient workforce.

Key Responsibilities:

• Assist with recruitment efforts, including posting job openings, scheduling interviews, and coordinating onboarding for drivers, dispatchers, and support staff
• Maintain employee records and ensure compliance with federal, state, and transportation-specific regulations (e.g., DOT requirements)
• Support onboarding and orientation processes, including background checks, drug screenings, and license verifications
• Track and manage employee certifications such as CDL licenses, medical cards, and safety training records
• Assist in payroll processing, timekeeping, and benefits administration
• Respond to employee inquiries regarding HR policies, benefits, and procedures
• Help coordinate training programs, safety meetings, and compliance workshops
• Support disciplinary procedures and documentation in line with company policies
• Ensure proper filing and confidentiality of sensitive HR documents
• Assist with audits and reporting related to labor laws and transportation compliance standards

Qualifications:

• Associate or bachelor’s degree in human resources, Business Administration, or related field preferred
• 1–2 years of administrative or HR experience (transportation or logistics experience a plus)
• Knowledge of HR practices and employment laws; familiarity with DOT regulations is highly desirable
• Strong organizational and multitasking skills
• Proficiency in HR software systems and Microsoft Office Suite
• Excellent communication and interpersonal skills
• High level of confidentiality and attention to detail