Village Fiscal Officer

Performs other duties as required.

Title: Village Fiscal Officer

Status: Full time, Hourly FLSA Status: Non-exempt Classification: 4 Department: Administration Reports To: Mayor

SUMMARY

The Fiscal Officer of the Village is to perform all of the tasks required of the Clerk-Treasurer of any Village such as keep the books of the village, present accurate statements of all moneys received and expended, keep records of property and any income from them and all taxes and assessments of the Village. The Fiscal Officer also will perform any other duties given to Village Clerk-Treasurers under the general laws of Ohio. The Fiscal Officer is appointed by the Mayor, subject to the approval of Council, for a four-year term.

DUTIES AND RESPONSIBILITIES

Keeps the financial records of the Village, establish the accounting system, financial records and reports to be used by the Village.

Receive and deposit funds that are received by the Village.

Maintains a record of all property owned by the Village, all income derived therefrom and all taxes and assessments.

Prepare and sign all checks for payments and payroll.

Maintains personnel files, including records of payroll and all benefits.

Prepares and distributes various monthly, quarterly, and annual reports as required by law.

Monthly balances all financial records and bank statements and provide copies to Council.

Provides information to assist the state auditors.

Performs all tasks related to the Clerk of Council, including maintenance of records of proceedings of the Council, maintenance of all Ordinances and Resolutions as passed by Council, notification to the public of regular or special Council meetings, and attendance at all Council and Finance Committee meetings.

Works with the Mayor, Council and Department Heads in the preparation of the annual Budget, and presents the annual budget to the Council Finance Committee for review.

Prepares the annual appropriations for the Finance committee and Council to review.

Files and preserves bonds furnished by Village officers and employees.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of Village policies and procedures; office practices and procedures; accounting principles; document preparation; records management; public relations; prevailing wage requirements; inventory control; purchasing, insurance requirements, auditing, finance and budgeting.

Must be able to maintain personnel records, payroll practices and procedures, and benefit administration.

Must abide by the Public Records Commission requirements, Ohio Tax Codes, government grant/loan program, and media relations.

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