Factoring Operations Specialist

Job Title: Factoring Operations Specialist

Location: Highland Hills, OH 44122

Duration: 12 months

Schedule: 8:30am to 5:00pm EST

JOB DESCRIPTION

Position Summary

The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.

Key Responsibilities

Funding & Reconciliation

• Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.

• Ensure all reconciliations are accurate, auditable, and completed within required timelines.

Data Preparation & Imports

• Build and validate Excel/CSV files for import.

• Perform accurate data entry for invoices purchased, maintaining consistency across systems.

Cash Movement & Reporting

• Execute wires and ACH transactions in coordination with banking deadlines.

• Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.

Exception Processing

• Support Relationship Managers by researching and processing exception items.

• Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.

Quality, Compliance & Timeliness

• Meet all daily, weekly, and banking-related processing deadlines.

• Maintain complete, audit-ready records and adhere to internal policies and procedures.

• Identify opportunities for process improvement and workflow efficiency.

Qualifications

Required

• Associate's degree in Accounting or equivalent experience.

• Strong Excel skills and proficiency working across multiple datasets and systems.

• Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.

• Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.

• Strong service mindset with the ability to collaborate across teams.

Preferred

• Experience in factoring, payroll processing, or financial operations.

• Familiarity with reconciliation and exception-management workflows.

SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [email protected] if you require reasonable accommodation.