BackOffice Project Manager - Mission Critical Coordinator - (Remote/Hybrid)

Backoffice Project Manager - Mission Critical Coordinator - (Remote/Hybrid)
Our client is a Engineering Design and Commissioning Company that has a national footprint and specializes in MEP critical facilities design and commissioning. They provide design, commissioning, consulting and management expertise in the Critical Facilities Space. They have a mindset to provide reliability, energy efficiency, sustainable design and LEED expertise when providing these consulting services for Enterprise, Colocation and Hyperscale Companies. This career-growth minded opportunity offers exciting projects with leading-edge technology and innovation as well as competitive salaries and benefits.

The Backoffice Project Manager will play a critical role in supporting data center projects through financial tracking, scheduling, coordination, and documentation management. This is a non-traveling role (with minimal travel up to 10%), making it ideal for candidates seeking stability while contributing to high-impact mission-critical projects. The ideal candidate will have strong organizational skills, financial acumen, and an understanding of engineering terminology. For this role you will manage and lead all of the administrative functions for 15-20 commissioning and testing projects for Data Centers and other Critical Facilities Projects. Candidate will oversee all phases of admin duties re: pricing, tracking changes, validating data is added, project delivery: Scheduling staff, tracking budgets, tracking add-ons, (P & L).

Responsibilities:

• Track and manage project budgets, invoices, and change orders to ensure financial accuracy and alignment with project goals
• Backoffice Interface on projects; Manage internal client relationships / expectations with effective face to face, phone, and email communication
• Oversee scheduling and coordination efforts to support project milestones and deliverables
• Manage Scheduling and Coordination of assigned projects
• Financial acumen – tracking invoices / change orders
• Track progress of projects against goals, objectives, timelines, and budgets
• Generate reports, track project costs, financial forecasts as related to project status
• Review scripts and documentation for information gathering
• Monitor expenses to ensure they fall within the prescribed budget
• Work closely with other functional areas of the organization, project contractors, internal / external team members, customers and suppliers
• Understand / follow company policies and procedures
• Maintain comprehensive records and documentation to support project tracking and reporting
• Coordinate with stakeholders to ensure timely execution of project tasks and adherence to compliance standards
• Assist in process improvements and workflow optimization within project management operations

Qualifications:

• Data Center / Critical Facilities Experience would be helpful
• Proven financial acumen with experience tracking budgets, invoices, and change orders
• Strong scheduling and coordination experience, ensuring efficient project execution
• Highly organized with excellent attention to detail and document management
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, etc.); experience with project management software - Project Office, etc.
• Experience with Deltek, Maconomy or Similar ERP SW package a huge plus
• Effective Communicator- emails, phone, meetings
• Strong organizational, communication, and reporting skills
• Ability to create complex reports, forecast modeling
• Ability to work independently while effectively coordinating with internal teams and stakeholders
• Understand engineering, construction, or commissioning terminology a big plus
• Bachelors Degree in Mechanical Engineering / Electrical Engineering / or Architecture a Plus
• PMP certification a plus
• Project management experience in the Consulting Engineering Industry a plus
• Creating RFPs a plus
• Previous experience in the Military / Military veterans in all branches that have experience with Electrical / Mechanical is a huge plus (Navy nukes- EMN, ETN, MMNs, Seabees, Army - Power Generation, Air Force – Power Production, Generator Techs, Maritime, Coast Guard, Army National Guard, etc.)

Submittal Instructions:
Please apply directly by clicking the link below, alternatively you can forward your resume directly to: [email protected]

After applying, if you have further questions, you may call 973-895-5200 and ask for Iggy. You can also submit via our career portal and take a look at other Critical Facility openings we are working on at,

If this job is not for you, feel free to forward this along. WE PAY FOR REFERRALS!!

Company offers competitive salaries and benefits package including medical insurance, a 401(k) plan
EOE/AA Employer M/F/D/V
Pkaza LLC is a third-party employment firm. All fees assessed by Pkaza LLC will be paid by our employer that we represent and not by the candidate