Event management specialist

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• Lead the planning, coordination, and execution of Grand Rounds, conferences, and other major events, that support the strategic goals of the cancer program.
• Experienced professional who can effectively work with the CEO’s office, faculty, distinguished speakers, and external stakeholders to ensure seamless event delivery.
• Develop comprehensive project plans, timelines, and budgets for each event, ensuring alignment with the university’s objectives and branding.
• Manage logistics including venue selection, catering, audio-visual, and technology needs, travel arrangements, and on-site execution.
• Oversee all aspects of registration, attendance tracking, and post-event evaluation and reporting.
• Cultivate relationships with vendors, sponsors, and service providers to negotiate contracts and maximize value.
• Ensure compliance with institutional policies, regulatory standards, and best practices in hospitality and event management.
• Provide guidance and mentorship to others including volunteers assisting with event operations.
• Anticipate potential challenges and develop contingency plans to mitigate risks and maintain event excellence.
  
  

Required Qualifications

• Bachelor’s degree in Hospitality Management, Event Planning, Business Administration, or related field; advanced degree preferred.
• A minimum of 4 years of progressive experience in hospitality, meeting planning, or conference management, with demonstrated success in coordinating executive-level events. 4-8 years relevant experience preferred.
• Strong organizational, communication, and interpersonal skills; adept at building relationships and navigating complex stakeholder dynamics.
• Expertise in project management and event technology platforms.
• Ability to work under pressure, manage multiple priorities, and deliver results within tight deadlines.
  
  

Preferred Qualifications

• Certified Meeting Professional (CMP) designation or equivalent credential.
• Experience working in an academic medical center or higher education environment.
• Demonstrated creativity in event design and problem-solving.
  
  

Function: Marketing and Communications

Sub Function: Event Management

Career Band: Individual Contributor - Specialized

Career Level: S3

Join The Ohio State University and become part of a vibrant, innovative community dedicated to excellence in education and research. Experience countless opportunities for personal and professional growth. Make an impact every day while working alongside inspiring colleagues at one of the nation’s top public universities and cancer center's.

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Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.