Medical Records Coordinator

Schedule: Monday - Friday | 8:00am - 5:00pm | 80 hours per two-week pay period *Same Day Pay Available*

Benefits: Competitive wages, healthcare, dental, retirement benefits, tuition discounts, scholarships, PSLF Eligible Employer, and more.

The Difference You’ll Make

As a Medical Records Coordinator, you'll play a critical role in ensuring accurate clinical documentation, maintaining compliant medical records, and supporting the reimbursement process that helps our residents receive the care they need. This Medical Records Coordinator position is ideal for someone with skilled nursing experience who thrives on organization, accuracy, collaboration, and making an impact through excellent documentation and record management.

If you have experience in medical records, scheduling, central supply, health unit coordination, MDS support, or other skilled nursing administrative roles, we'd love to hear from you.

What You'll Do

-Manage resident medical records from admission through discharge, ensuring documentation is accurate, complete, and compliant with state and federal regulations.

-Prepare and maintain resident charts, upload clinical documentation, and organize records within PointClickCare (PCC) and other electronic systems.

-Support the MDS and reimbursement process by gathering, reviewing, and submitting documentation required for insurance appeals and payer reviews.

-Conduct chart audits to ensure physician orders, diagnoses, signatures, visits, and other required documentation are completed timely.

-Coordinate with hospitals, physicians, nursing leadership, and interdisciplinary teams to obtain and maintain required medical documentation.

-Manage discharged and expired resident records, including chart closure, record retention, and destruction processes.

-Assist with state surveys, audits, compliance reviews, and requests for records from regulatory agencies and insurance providers.

-Serve as a resource for medical records procedures, regulatory updates, and documentation best practices while helping train backup staff and supporting continuous process improvement.

Minimum Qualifications

-High school diploma or equivalent required.

-Two or more years of experience in healthcare, long-term care, skilled nursing, rehabilitation, or a related healthcare setting.

-Knowledge of medical records processes, documentation standards, and healthcare confidentiality requirements.

-Strong organizational skills with exceptional attention to detail and accuracy.

-Proficiency with computer systems, electronic health records, and Microsoft Office applications.

-Knowledge of medical terminology and diagnosis coding.

-Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.

-Strong verbal and written communication skills.

Preferred Qualifications

-Accredited Records Technician Program, Health Information Management education, CNA certification, or equivalent experience.

-Skilled Nursing Facility (SNF) or Long-Term Care (LTC) medical records experience.

-Experience supporting insurance appeals, MDS documentation, Medicare/Medicaid reimbursement, or case mix processes.

-PointClickCare (PCC) experience.

-Experience in skilled nursing administrative roles such as Medical Records Coordinator, Staffing Coordinator, Scheduler, Central Supply Coordinator, Health Unit Coordinator, or Unit Secretary.

-Knowledge of long-term care regulations, surveys, audits, and compliance processes.

-Experience in skilled nursing administrative support roles, including: Central Supply Coordinator, Health Unit Coordinator, Unit Secretary, Medical Records Coordinator

-Knowledge of state and federal long-term care regulations and survey processes.

-Experience participating in audits, regulatory reviews, and compliance documentation requests.

Rewards That Support You

-Competitive pay with credit for experience

-Medical, Dental, Vision (60+ hrs. per pay period)

-HSA / FSA options

-Employer-paid Life Insurance (60+ hrs. per pay period)

-PTO

-403(b) with employer match

-Tuition discounts and scholarships

-PSLF Eligible Employer

-Employee discount program

-Pet insurance (yes, really)

-Same Day Pay (UKG Wallet)

-Career growth opportunities

Do Ordinary Things with Extraordinary Love

Join Saint Therese at St. Mary of the Woods, a Top 200 Workplace, and build meaningful relationships with seniors in a welcoming, faith-based community focused on whole-person wellness. Work alongside a dedicated care team, support residents across care settings, and be part of a mission-driven organization committed to exceptional, person-centered care.

Our St. Mary of the Woods community includes 129 independent living and assisted living residences, along with 50 skilled and transitional care units, supported by strong community partnerships, enrichment programming, and a focus on holistic well-being and connection. Saint Therese at St. Mary of the Woods webpage

If you are ready to grow your career while making a meaningful difference in the lives of those we serve, we would love to meet you. Apply today!

Saint Therese is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status or any other characteristic protected by law.