Administrative Assistant

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations at a busy construction site office. This role is essential to keeping administrative processes running smoothly, including employee onboarding, timecard tracking, document management, and general office coordination. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, project-driven environment.

Key Responsibilities

• Support onboarding activities for new employees, including preparing paperwork and assisting with system access and setup

• Accurately enter and submit employee timecards on a timely basis

• Manage the company phone system and related applications, including device ordering, replacements, assignments, and basic troubleshooting

• Maintain organized digital filing systems and ensure documents are properly stored and updated

• Create, update, and maintain documents, spreadsheets, and databases to support office and project operations

• Set up employee logins, manage passwords, and process resets in accordance with security procedures

• Monitor office equipment, perform basic troubleshooting, and coordinate with vendors for repairs or service

• Assist with preparing meeting presentations and take clear, accurate meeting minutes

• Help maintain a clean, organized, and efficient office and facility environment

• Order, track, and manage office supplies, including branded apparel, gifts, and staff uniforms

• Manage contractor and business licenses, ensuring records and documentation are current and accurate

• Collaborate with another administrative assistant and project managers to support day-to-day site operations

Required Qualifications

• Minimum of 2 years of administrative experience

• Strong organizational, scheduling, and document management skills

• Proficiency in Microsoft Office applications (Word, Excel, Outlook)

• High level of accuracy and attention to detail, particularly with data entry

• Ability to manage multiple priorities in a fast-paced environment

• Strong written and verbal communication skills

• Comfortable troubleshooting basic office equipment and phone system issues

• Experience working with digital filing systems, spreadsheets, and databases

Preferred Qualifications

• Previous experience in a construction or manufacturing environment

• Familiarity with phone systems and mobile or desktop applications

• Experience coordinating with external vendors and service providers

• Ability to prepare presentation materials and capture concise meeting minutes

• Comfortable working independently as well as collaboratively within a small team

Job Type & Location

This is a Contract to Hire position based out of New Albany, OH.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Albany,OH.

Application Deadline

This position is anticipated to close on May 14, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.