Office Assistant
Job Description
Job Description
We are looking for a dedicated Office Assistant to join our team in Dayton, Ohio. This position is part of a non-profit organization and offers a long-term contract opportunity. The role involves providing administrative support, maintaining office supplies, and ensuring smooth day-to-day operations.
Responsibilities:
• Scan clinical forms accurately and organize them for record-keeping.
• Provide coverage for the reception desk, including answering calls during lunch breaks.
• Assemble boxes containing assessment forms for operational needs.
• Distribute and manage office supplies, including tracking back-ordered items.
• Keep the supply room and form inventory organized and fully stocked.
• Handle outgoing mail by metering it for postal pickup and ensure incoming mail is delivered to the correct staff.
• Assist with binder assembly for both new staff.
• Set up the refreshment table and greet Board members on meeting days.
• Escort visitors within the office premises as needed.
• Oversee shredding processes by witnessing document destruction to ensure compliance.
For immediate consideration, call 937.224.8326.
• Proficiency in processing mail and handling outgoing and incoming correspondence.• Ability to scan and manage documents with attention to detail.
• Experience in operating a multi-line phone system effectively.
• Strong organizational skills to maintain office supplies and form inventories.
• Capability to set up meeting refreshments and assist with event preparations.
• Physical ability to clean and organize shared spaces, such as refrigerators.
• Excellent communication and interpersonal skills for greeting visitors and Board members.
• Previous experience in administrative or office support roles preferred.
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