Receptionist and Facilities Coordinator

The Receptionist & Facilities Coordinator manages the front desk and provide daily administrative support to the facilities team. This role plays a key part in ensuring a welcoming environment for employees and guests, while keeping our facilities running smoothly.

Key Responsibilities:

• Serve as the first point of contact by managing the front desk, answering incoming calls, and greeting visitors.
• Monitor the Envoy calendar to track visitors at both the Headquarters and Tampa Office.
• Maintain office supply inventory: regularly check stock levels, anticipate needs, and place orders.
• Assist with outgoing UPS shipments.
• Support weekly new hire desk setups and workspace coordination.
• Create employee badges for new hires and existing team members as needed.
• Send out internal facilities communications.
• Process and allocate facilities-related invoices.
• Ensure holiday signage is appropriately displayed throughout the building.
• Address tenant requests and coordinate solutions for any building-related issues at Integrity Tower (Cincinnati Location).
• Provide support for events and company-wide initiatives.
• Assist with special projects and other administrative duties as assigned.

Qualifications:

• High School Diploma or GED Required.
• 2 years of working in a fast-paced, office environment required.
• Strong communication and interpersonal skills.
• Detail-oriented with excellent organizational abilities.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Comfortable working independently and collaboratively.
• Prior facilities experience preferred.
• Familiarity with basic building maintenance preferred.

We are committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or call 1-888-374-5138 ext. 4.

US Based Employees - At IEL, we are committed to providing equal employment opportunities for all persons, regardless of age, ancestry, color, religious creed (including religious dress or grooming practice), family and medical care leave status, disability (mental and physical) including HIV and AIDS, marital status, medical condition (including cancer and genetic characteristics), genetic information, military status, protected veteran status, status as a victim of domestic violence or stalking, familiar status, national origin, race, sex, pregnancy, childbirth, breastfeeding or related medical condition, gender identity or expression, sexual orientation and or any other category protected by law.