Construction Project Coordinator - AIA Billing

About Us:

We are a mechanical, electrical, and plumbing (MEP); building automation; and industrial piping contractor. Our team offers a variety of MEP and process piping services, including design-build engineering for new construction and renovation, installation and specialty construction, maintenance, and air balancing, start-up, and energy efficiency services.

Job Summary:

DeBra-Kuempel is seeking to fill a Construction Project Coordinator in our Cincinnati, Ohio location. This position provides strong administrative and billing support, as well as efficiently communicating with and supporting the needs of our customers. The right person will have a strong ability to multi-task, organize, be punctual and dependable, and perform independently as needed.

Essential Duties & Responsibilities:

• Work with Project Managers and other team members to provide quality and timely service, correspondence, and other needs to our customers and corporate office, as required.
• Preparing contracts for implementation, invoicing, and effectual communication within the organization to the proper team members involved.
• Provide quality administrative support, including producing and maintaining all quotes, invoicing, spreadsheets, reports and other support as needed.
• Performing effectively and confidently, occasionally without supervision.
• Entering weekly payroll and processing new hire paperwork.
• Prepare proposals with assistance from the Project Manager.
• Solicit vendor and sub-contractor quotes.
• Manage the job permits.
• Prepare submittals for review by the Project Manager.
• Prepare weekly productivity reports.
• Manage job cost reporting.
• Prepare monthly Work In Progress (WIP) reports.
• Submit monthly billing and manage collections.

Qualifications:

• Minimum 3-5 years of recent Project Coordination experience.
• Minimum 2 years accounting/billing experience preferred.
• Knowledge/experience within a mechanical contracting firm a plus, but not required.
• Excellent proficiency in Word, Excel, PowerPoint, and other Microsoft Office software applications. The ability and willingness to learn other software applications as required.
• Knowledge of AIA forms, certified payroll, prevailing wage, State and Federal forms a plus, but not required.
• Strong communication and interpersonal skills, and able to interact with all levels of the organization with a positive, engaging, proactive and team-based style.
• Excellent written and verbal communication skills, team player attitude and professional appearance are a must.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and travel to field locations as needed.

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:

Please review our Affirmative Action Policy .

Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.