Assistant to the CEO

Position: Assistant to the CEO

Reports to: Chief Executive Officer (CEO)

Classification: Full Time/Exempt

Salary: $50,000-$65,000

Summary/Objectives:

Job Purpose:

Provide executive-level management and support to the Chief Executive Officer (CEO). With appropriate direction, partner with the CEO to ensure the successful implementation of the strategic plan, organizational goals, and ensure a strong workplace culture. This individual is also responsible for managing the day-to-day activities and communications of the Lake to River office.

Job Duties and Responsibilities:

Provide administrative leadership to the CEO

• Provide administrative and coordination support across executive and organizational initiatives.

· Maintain CEO’s calendar and calls using judgment and discretion in coordinating external and internal activities and commitments.

· Screen public requests and situations not requiring the personal attention of the President/CEO and refer to appropriate staff.

· Review and route incoming documents and reports, establish priorities, and gather pertinent background information to facilitate appropriate action.

· Draft and edit letters, emails, and other correspondence from the CEO.

· Support community event or meetings

· Organize staff meetings and retreats

· Provide event support as directed by CEO

· Support projects managed by executive staff members.

· Attend department leadership or other meetings; document and follow-up on action items as required.

· Take notes and follow up on assignments at operational meetings

• Perform additional duties as assigned.

Board Operations

· Coordinate board and committee meetings, including scheduling, disseminating materials, taking minutes, and logistics.

· Maintain board records, including attendance, documentation, and annual administrative requirements.

· Support the board with administrative tasks including collecting and documenting annual paperwork, and attendance, and other annual tasks.

· Serve as a liaison between the CEO, board members, and staff to support communication and follow-through.

Office Management

· Manage daily office tasks including welcoming guests, shipping and accepting deliveries, opening daily mail, ordering supplies, arranging maintenance and equipment repairs or other.

· Other duties as assigned.

Competencies and Attributes for Success:

• Demonstrates sound judgment and decision-making ability.
• Adaptable and able to manage shifting priorities.
• Resourceful, proactive, and solution-oriented.
• Professional and trustworthy with a high level of discretion.
• Comfortable interacting with executive leaders and stakeholders.

· Effective coordination and communication skills

· Quick to learn and adapt

· Balances internal and external focus and competing priorities

· Resourceful and a problem solver

· Self-aware and trustworthy

· Situational adaptability

Required Education, Experience and Abilities

· Bachelor’s degree in business, English/writing, computer science or human resources preferred; will consider candidates without a degree that have executive or administrative experience.

· Ability to manage sensitive and confidential information with discretion.

· A robust knowledge of the Lake to River region.

· Exceptional communication and organizational skills, and attention to detail.

· Advanced knowledge of Microsoft Office software, including Word, Excel, PowerPoint and Outlook.

· Effective writing skills

Background Preferences:

· Proven experience supporting senior management or executives.

• Experience supporting board members, partners, donors, or external stakeholders.

· Relevant work or education experience

· Excellent written and verbal communication skills, with attention to detail.

· Flexible, adaptable, and able to coordinate moving parts smoothly.

· Proactive, positive, resilient, self-starter, high degree of initiative.

· Proven ability to work with individuals of diverse backgrounds and positions (staff, board members, partners, donors, elected officials, vendors).

· Organization, prioritization, and time management skills

· Ability to anticipate and support others’ needs; take initiative

Physical Requirements:

· Ability to work in an office environment and collaborate with others, including extended periods of sitting, typing, and computer use, along with routine movement throughout the workplace.

· Regular use of standard office equipment, including computers, phones, and printers.

· Occasional lifting or moving of items up to 25 pounds.

· Ability to travel locally as needed for meetings or events, including a valid driver’s license and insurability.

Line of Communication and Accountability

The Executive Coordinator reports directly to the CEO and may also support and provide reports or key information to the Board of Directors as requested by the CEO.

Performance Standards

The effectiveness of the Executive Coordinator is measured against annual goals established with the CEO and are based upon internal and external performance measures articulated in the Lake to River plan of services.

To apply please submit a resume and cover letter to Dani Robbins, CEO at [email protected] by May 4, 2026.

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person