Administrative Support Specialist

Job Description

Job Description

Administrative Support Specialist

Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM

Position Summary

The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment.

This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM

Qualifications:

Required

• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professionalism, reliability, and the ability to work independently on assigned days.

Preferred

• Experience in administrative support, operations, or office coordination.
• Experience supporting managers, directors, or executive-level leaders.
• Comfort with learning new systems, technology, and processes quickly.

Key Responsibilities:

Administrative & Office Support

• Assist with scheduling, meeting coordination, and calendar organization for Program Leadership.
• Prepare and format documents, reports, presentations, and correspondence.
• Manage shared inboxes, route inquiries, and track follow-up items.
• Organize and maintain electronic files, shared drives, and internal documentation.
• Support data entry, tracking logs, and basic information management tasks.

Operations & Project Support

• Assist with operational workflows, processes, and small internal projects.
• Help gather information, compile updates, and monitor progress on executive priorities.
• Coordinate logistics for internal meetings, trainings, and small events.
• Support the development and distribution of internal communications.

Executive Team Support

• Track deadlines, ensure deliverables are completed, and send reminders as needed.
• Prepare meeting materials, agendas, and notes.
• Take accurate meeting minutes, summarize key discussions and document action items.
• Conduct light research and pull data as requested by leadership.
• Maintain confidentiality and handle sensitive information with discretion.

Work Environment & Schedule

• Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM
• Collaborative and mission-driven team environment.