Accounting Specialist

GENERAL SUMMARY

The Accountant is responsible for supporting key accounting functions, including accounts payable and accounts receivable; ensuring company invoices are accurately recorded, tracked, approved, and paid in a timely manner. This role collaborates closely with the Controller, store management, and external vendors to maintain accurate financial records and support efficient accounting operations. Success in this position is demonstrated through accurate and timely processing of financial transactions in accordance with company policies and accounting standards.

DUTIES AND RESPONSIBILITIES

• Review daily store close reports from the POS system and assist with ensuring accurate and timely import into QuickBooks.
• Track company invoice obligations and assist with processing timely and accurate payments in accordance with approval requirements.
• Reconcile and verify vendor invoices and monthly statements; assist with assigning expenses to appropriate cost centers (concepts).
• Monitor corporate credit card activity and support transaction review, reconciliation, and resolution; assist with chargeback responses as needed.
• Process and code corporate credit card transactions for accurate export to QuickBooks.
• Reconcile SPS store gift card activity and record transactions accurately in QuickBooks.
• Monitor office-related expenses and assist with managing related invoices and payments.
• Assist with the preparation, processing, and tracking of sales and use tax payments.
• Communicate with external vendors to help resolve invoice discrepancies and billing inquiries.
• Support employee onboarding, benefits administration, and payroll-related tasks as needed.
• Responsible for year-end 1099 processing and filing.
• Collaborate with accounting and finance team members to support operational and reporting objectives.
• Assist with audits and financial reporting requests as needed.
• Perform additional accounting and administrative duties as assigned.

EXPERIENCE, SKILLS, AND KNOWLEDGE

• Three years of experience in accounts payable, accounts receivable, general ledger, or related accounting functions within a corporate environment
• Foundational understanding of accounting operations, including invoice processing, reconciliations, and internal controls.
• Experience processing and reviewing financial transactions with a high degree of accuracy.
• Proficiency in Microsoft Office applications, particularly Excel, and familiarity with accounting software such as QuickBooks
• Basic knowledge of sales and use tax requirements and vendor reporting.
• Understanding of Generally Accepted Accounting Principles (GAAP)
• Strong analytical and critical thinking skills with the ability to identify discrepancies and follow through on resolutions.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.