Temporary Office Assistant

Job Description

Job Description

Overview

We are seeking a polished and service-oriented Temporary Hospitality Office Associate to support daily operations at a prestigious law firm. The ideal candidate will bring a client-first mindset and a strong understanding of professional office environments—preferably with prior experience in a law firm or high-end hospitality setting.

This individual will be the first point of contact for clients and visitors, ensuring a seamless and welcoming experience while supporting administrative, print/mail, and meeting services. A high attention to detail, strong communication skills, and a proactive attitude are essential for success in this role.

Key Responsibilities

Front Desk & Client Services

• Serve as the first point of contact for clients, guests, and staff—delivering a warm and professional welcome.
• Answer and route internal and external calls promptly and courteously.
• Manage visitor access: create badges, enter visitor details into the security system, and coordinate vendor access.
• Communicate maintenance or security matters to building management and internal teams as needed.
• Support attorneys and staff with light administrative duties, such as document editing and expense entry.
• Maintain a professional, organized reception and lobby area at all times.

Print & Mail Services

• Sort, scan, and distribute incoming mail and packages.
• Prepare and label outgoing mail, packages, and courier deliveries.
• Execute print, copy, and scanning jobs with accuracy and confidentiality.
• Assemble binders and transcripts as needed for client or internal use.
• Perform light document editing and manage fax communications.
• Track and coordinate daily print/mail operations efficiently.

Office & Meeting Services

• Prepare, set up, and break down conference rooms for meetings and events according to schedules and firm standards.
• Ensure all meeting rooms, kitchens, and common spaces are clean, stocked, and ready for use.
• Coordinate catering, snack delivery, and pantry restocking.
• Inventory and order office supplies to ensure all areas remain fully stocked.
• Partner with facilities, building management, and vendors to maintain a well-functioning and welcoming environment.

Qualifications

• 2+ years of experience in a professional services, law firm, or luxury hospitality environment.
• Strong verbal and written communication skills with a polished, professional demeanor.
• Exceptional attention to detail, organization, and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with basic administrative systems.
• Ability to anticipate needs and maintain composure in a fast-paced, client-focused environment.
• Commitment to discretion and confidentiality in all communications and tasks.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Forrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.

Company Description

Forrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.