Administrative Assistant
Responsibilities include:
- Administrative support and assistance to internal sales teams
- Organize daily schedules including calendar invites, analyst call schedule, sales and management teams
- Assist sales teams in booking and coordinating travel including flight, accommodation, and expenses
- Assist note distribution team including 6am back-up shift, recaps, templates, initiations and model reports
- Assist in set up/logistics of contact calls and management calls/trips
- Managing company tickets and contests
- Logging email readership and interactions
- Managing entitlements
- Assist with office related tasks including phone coverage, ordering/setting up firmwide lunches and food deliveries
- Support overall function and upkeep of the office area
- Assist with planning firmwide events such as Annual Summer Party, Holiday Party, Happy Hours and company events during the workday
- Team player with a positive attitude
- Strong organizational skills and attention to detail
- Excellent communication skills, both written and verbal
- Ability to manage multiple tasks and prioritize effectively
- Experience in event planning and coordinating logistics for large groups is a plus
- Strong proficiency in full Microsoft Suite
- Knowledge of Singletrack and Canva preferred, or must have a willingness to learn
- Ability to work collaboratively with various teams across multiple departments
- High degree of confidentiality and integrity
- Dependable self-starter with excellent proactivity and ability to work well under pressure
- High level of resourcefulness
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