Receiving Coordinator

Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 670 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.

Job Description

Position Description

Winsupply Sourcing Services (WSS) operates ~2 million square feet of wholesaling warehouse space, while offering inventory and vendor management solutions, to be the premier vendor partner for our customer base.

Our customer base consists of aspiring entrepreneurs who own and operate their own wholesale distribution businesses, now over 670 businesses nationwide. Therefore, this job provides the opportunity to have a direct impact in the success of entrepreneurial small businesses across the United States, and in particular, those that rely on WSS to improve their inventory turnover. WSS transacts with vendors and customers nearly three quarters of a million times in a given fiscal year. In this role, you will work with our vendor and carrier partners to schedule all inbound shipments into our distribution centers, integrating procurement feedback on prioritized receiving.

Job Details

Reports To: Team Lead, Vendor Success

Direct Reports: None

Pay Rate: Salaried

Leadership

Hiring Manager: Sheila Schaaf

Hiring Executive: Brandon Yanak

Key Job Responsibilities

Receiving Department Expertise

• Build relationships with key contacts within receiving departments and leadership of distribution centers (DCs) of the assigned service sector.
• Leverage WSS team knowledge and understanding, as well as professional resources, to understand receiving and building capacity of each DC by industry, item type, and material handling equipment.
• Develop scheduling platform across multiple shifts that is flexible by number/type of items receivable daily, as well as fixed appointments for key vendors and emergency appointments for high priority shipments.
• Understand systems to access advanced ship notifications (ASNs) and establish ASNs for all vendors.

Inbound Scheduling & Transfer Facilitation

• Work with Sourcing Procurement to understand priority list of all purchase orders, ranked by importance of PO to timeliness of receipt – considering transfer trucks, backorder filling, and days on hand of items.
• Schedule all inbound carrier deliveries for each distribution center within assigned service sector, ensuring up to 36-hour advanced scheduling unless emergency appointment is utilized.
• Facilitate purchase orders and sales orders within system to effectuate transfers between DCs identified by Procurement Specialists, Purchasing Support Specialists, and Sourcing Data Analytics.

Metric Maintenance

• Maintain metrics on inbound receiving scheduling in comparison to purchase order priority list and vendor lead times; further measure DC put away metrics with use of internal reporting.
• Support Team Leads, Vendor Solutions on other metrics requiring compilation upon request.
• Hold oneself to WSS service standards; represent WSS and Vendor Success team to external partners.

All other duties as assigned, including special projects and travel as necessary.

Competencies for Success

• Customer-focused Mindset
• Detail oriented
• Analytical/Critical Thinking
• Effective communication
• Deadline driven

Qualifications

Minimum

Qualifications

• B.S./B.A. in Supply Chain, Logistics, or related field. In lieu of degree, relevant experience considered. Proficient with office technology and software.

Preferred

Qualifications

• Experience in wholesale industry.
• Logistics and/or warehouse experience.

Additional Information

Physical Demands

The physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components.

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.