Program Administrator 1 (PN 20083306)

What does a Program Administrator 1 do?

Relieves manager of non-routine administrative functions:

• Oversees the Unusual & Major Unusual Incidents at the Gallipolis Developmental Center

• Formulates & implements policies & procedures (e.g., Safety, Major Unusual Incidents, Investigative Process pertaining to the reporting & investigation of Unusual & Major Unusual Incidents)

• Serves as a liaison between staff & management at the facility

• Transmits rules, policies, directives & other pertinent information to all levels of staff to ensure compliance with state operating procedures relating to Unusual & Major Unusual Incidents

• Conducts investigations, interviews involving residents &/or staff of GDC

• Collects evidence, documents findings, develops findings into written report format

• Files documents, sends written report to appropriate personnel within prescribed timelines

• Collects & prepares quarterly, semi-annual, annual reports on trends and patterns of incidents

• Develops and monitors systems to ensure compliance with Certification & Licensure standards pertaining to incident reporting

• Works with other facilities to document trends in the field and pattern occurrences

• Serves as a liaison between administration & subordinates; transmits decisions & directives; represents management at meetings

• Conduct staff meetings to disseminate relevant information on the behalf of supervisor

• Assumes responsibility in absence of supervisor & makes recommendations for course of action

• Researches & conducts on-site monitoring of existing programs

• Develops project recommendations based upon monitoring to ensure safe conditions for residents & staff at the facility

• Monitors campus & buildings for unusual &/or unsafe conditions

• Reports equipment malfunctions; completes reports

• Prepares and submits summaries of monitoring observations

• Performs a variety of safety functions (e.g. fire drills, evacuations safety/environmental inspections) of all living areas

• Monitors resident & staff activities for compliance with Certification & Licensure standards

• Conducts routine monitoring of resident program & medical charts

• Assists any department as directed during emergency situations

• Administer special programs for staff & management (e.g., in-service staff on incident prevention, identify effective prevention methods, etc.)

• Participates in planning meetings

• Attends manager/supervisor meetings

• Attends in-service training and conducts training (e.g. Fire Safety, Health and Safety Alerts), as required

• Attends meetings (HRC, Executive Staff) as needed

• Provides information to State Highway Patrol

• Assists with other duties as required.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

36 months training or 36 months. experience in business administration, management science or public administration. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.

• Or completion of undergraduate core program in business administration, management science or public administration; 12 months training or 12 months experience in supervisory, administrative &/or managerial position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.

• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 months training or 12 months experience in supervisory, administrative, managerial &/or staff position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.

• Or equivalent of Minimum Class Qualifications For Employment noted above.

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K:11a) Public Relations, 11b) Human Relations, 13b) Agency Policies/Procedures [e.g., Investigations, Medicaid, etc., 16) Interviewing, 17) Business [Business, Administration] or 19) Social Sciences [e.g., Sociology, Social Work, etc.]

S: 25a) Typing, 29) Equipment: computer, copier, etc.

A: 30f) Deal with problems involving several variables, 30g) Understand investigative process, 30l) Define problems, collect data, establish facts & draw valid conclusions, 30r) Deal with many variables & determine specific action, 31b) Read & Record figures accurately, 31d) add, subtract multiply & divide whole numbers, 32f) comprehend short sentences with basic concrete vocabulary, 32g) copy records precisely, 32j) copy material accurately & recognize grammar & spelling errors, 32k) complete routine forms, 32l) maintain accurate records, 32r) prepare meaningful, concise & accurate reports, 32t) use proper research methods, 32x) develop complex reports & position papers, 33b) sort items into categories, 33e) gather, collate & classify information, 34c) cooperate with co-workers on projects, 34f) handle sensitive inquiries,

• Hourly wage will be paid at step 1, unless otherwise specified by collective bargaining agreement or rules outlined in the ORC/OAC.
• The final candidate selected for the position will be required to undergo a criminal background check. Rule 5123-2-02, “Background Investigations for Employment,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Developmental Disabilities.
• The final applicant selected for this position will be required to submit to urinalysis prior to the appointment to test for illegal drug use. An applicant with a positive test result will not be offered employment.
• All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.

To request a reasonable accommodation due to disability, please contact Terry Penn at

[email protected].

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.