Juvenile Court Deputy Clerk/Deputy Bailiff

OTTAWA COUNTY POSITION POSTING

Job Title: Juvenile Court Deputy Clerk I /Deputy Bailiff

Reports to: Chief Deputy Clerk

Job Status: FLSA Non-Exempt, Unclassified, Full-time (37.5 hours a week), 8:30am – 4:30 pm; Unpaid 30-minute lunch break

Salary Range: $23.00 - $24.00 per hour; placement within the range determined by relevant experience and skills.

Position Summary

The Juvenile Deputy Clerk performs clerical tasks necessary for processing, reviewing, and filing legal documents related to Juvenile Court matters. Additional duties may be assigned by the Judge, Court Administrator, or Chief Deputy Clerk.

Qualifications

Education and Experience:

• High school diploma or equivalent.
• One year of clerical and data entry experience preferred.
• Proficiency in Microsoft Word, Excel, Google Docs, and office equipment.
• Notary Public certification for the State of Ohio or the ability to obtain certification within six (6) months of hire.

Skills and Abilities:

• Strong communication and organizational skills.
• Attention to detail and ability to multitask.
• Basic mathematics and monetary transaction management.
• Ability to maintain confidentiality and provide excellent customer service

Key Responsibilities

Clerical and Administrative Duties:

• Intake and file stamp court cases and citations; prepare and maintain case files.
• Review filings to ensure accuracy and completeness of required documentation.
• Draft, finalize, and process court orders, decisions, and judgment entries.
• Summarize and docket court decisions; update files electronically and manually.
• Respond to inquiries from attorneys, law enforcement, public officials, and the public.
• Answer phones, greet and assist callers, and manage daily mail and email requests.
• Adhering to, implementing and managing court records in accordance with established records retention schedules.

Fiscal Responsibilities:

• Process court costs, fines, and payments; maintain an accurate cash drawer.
• Reconcile accounts and prepare daily deposits.
• Send billing statements for outstanding court costs.
• Handle collection of past-due accounts and schedule hearings when necessary.

Case Management and Scheduling:

• Schedule hearings, pretrial conferences, trials, and phone conferences as needed.
• Assist with the yearly inventory of records and supplies.

Public and Professional Interaction:

• Provide information and assistance to attorneys, law enforcement, public officials, and the public.
• Respond to general inquiries in person, by phone, and via email.
• Assist with daily postal mail and email correspondence.

Deputy Bailiff Duties:

• Maintain order in the courtroom during hearings and trials.
• Facilitate courtroom setup, ensuring proper functionality of digital recording systems and equipment.
• Provide support to judicial staff during in-court proceedings.

Specialized Tasks:

• Assistance with submission of Supreme Court, BCI, BMV required reporting when necessary.
• Summarize and docket court decisions; update case files electronically and manually.

Other Duties:

• Perform other duties as assigned by the Judge, Court Administrator, or Chief Deputy Clerk.

General and Physical Requirements

• Successfully complete a post-offer background check, drug screening, and motor vehicle check.
• Must possess a valid Ohio Driver’s License.
• Ability to lift up to 20 pounds and access shelving up to 72 inches high.
• Prolonged periods of sitting or standing may be required.
• Must have clear vision for reading and computer use.
• Proficiency in data entry using traditional keyboards or other devices.

Critical Skills

• Strong oral and written communication skills.
• Effective organizational and multitasking abilities.
• Attention to detail and problem-solving capabilities.
• Ability to maintain cooperative and effective working relationships.
• Commitment to providing exceptional customer service.

Ottawa County is an Equal Opportunity Employer/Drug Free Workplace. NOTE: while recreational marijuana may be legal in the state of Ohio, the County has elected to prohibit employees or applicants from using or testing positive for marijuana or THC. Any positive drug test will result in a withdrawal of the conditional offer of employment. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

TO APPLY:

Resumes or applications may be submitted to the Ottawa County Juvenile Court via mail, email or fax as follows:

Mail or Hand Deliver to: Ottawa County Probate Court, 315 Madison St. Room 305, Port Clinton, OH 43452

Fax: 419-734-6851 or

Email: [email protected]

No Phone Calls Please

Applications can be downloaded from the Ottawa County website at

DEADLINE TO APPLY: January 22, 2026 at 4:30pm

Job Type: Full-time

Pay: $23.00 - $24.00 per hour

Expected hours: 37.5 per week

Benefits:

• 457(b)
• Dental insurance
• Dependent health insurance coverage
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Military leave
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person