Administrative Assistant
Job Description
Job Description
We are looking for an organized and service-oriented Administrative Assistant to support daily office operations in Cincinnati, Ohio. This contract opportunity is ideal for someone who enjoys balancing front-desk interaction, office coordination, and administrative support in a structured environment. The role will contribute to smooth workplace operations by assisting with communications, meeting preparation, financial administration, and employee onboarding.
Responsibilities:• Coordinate incoming and outgoing mail, deliveries, and shipment preparation to keep office correspondence and packages moving efficiently.
• Welcome guests, manage visitor arrival processes, and help ensure an organized and welcoming experience for everyone entering the office.
• Arrange meeting spaces, assemble supporting documents, prepare agendas when needed, and coordinate meal orders for scheduled meetings.
• Maintain office and kitchen inventory by tracking supply levels, placing orders, and restocking essential items for daily operations.
• Provide accounting-related administrative support by creating invoices, assisting with payable and receivable tasks, preparing deposits, and issuing checks when required.
• Complete and organize expense reporting for leadership, including reviewing and coding corporate card transactions accurately.
• Support employee onboarding activities and assist with enrollment-related administrative requirements to help employees get started smoothly.
• Handle general clerical and administrative assignments as needed to support the broader team and office workflow.• Previous experience in an administrative assistant, office support, or receptionist position.
• Ability to manage inbound calls, greet visitors, and maintain a detail-focused front-office presence.
• Proficiency in data entry and document preparation with strong attention to detail.
• Familiarity with general administrative office procedures, scheduling, and supply coordination.
• Experience supporting basic accounting functions such as invoicing, expense reporting, or deposits.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced setting.
• Effective written and verbal communication skills and a customer-focused approach.
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