Executive Assistant

Healthcare Executive Assistant

We are seeking a highly skilled and organized Executive Assistant to join our client, a leading healthcare organization with operations across 10+ states and a dynamic team of over 10K employees. This is an exciting opportunity to support the Executive Vice President and Vice Presidents in an innovative, collaborative, and strategic working environment. The successful candidate will play a vital role in ensuring seamless operations and high efficiency in the administration and project management.

Key Responsibilities:

- Serve as a backup to the Sr. Executive Assistant to the CEO as needed.

- Manage office operations effectively, including ordering supplies and office coordination.

- Assist the EVP with administrative tasks such as calendar management, scheduling, and meeting coordination.

- Plan and coordinate major corporate events including an Annual National Meeting and Town Hall events.

- Prepare and maintain various documents, including presentations using PowerPoint and other software tools.

- Ensure accurate management of expenses, travel arrangements, and follow up on action items.

- Support project management tasks, including contract management, licensure tracking (such as Certificate of Need), and maintaining registration systems.

- Foster a collaborative team environment and maintain confidentiality in all aspects of the role.

Requirements:

- Proven experience as an Executive Assistant or in a similar administrative role, preferably in a large organization.

- CAP Certification a plus.

- Proficient in Microsoft Office Suite, including Excel, PowerPoint, Power BI, Microsoft Teams, SharePoint, and OneNote.

- Strong organizational, project management, and problem-solving skills with impeccable attention to detail.

- Ability to handle sensitive and confidential information with professionalism.

- Excellent communication skills, both written and verbal, with a proactive and mature approach.

- Experience in event planning and corporate event coordination.

- Ability to travel for work up to 10% annually, approximately four times a year.

- Flexibility to work remotely on Fridays and support during national strategic initiatives.

- Experience in healthcare or related industries is an advantage.

Benefits:

Our client values their employees and offers a comprehensive benefits package to support their professional and personal well-being. Benefits may include competitive compensation, health insurance, retirement savings plans, professional development opportunities, and a supportive work environment that fosters career growth.

Join a team that values innovation, strategic thinking, and teamwork, and make a significant impact in the healthcare industry.