Accountant Student Billing and Accounts Payable

Full-time

Description

Under the supervision of the CFOO and working closely with other department team members, the Accountant – Student Billing and Accounts Payable is responsible for supporting various Business Office functions. The primary focus of this role will center around student billing and collections, cash receipts, and accounts payable.

Primary Responsibilities Include:

Student Billing

• Utilizing the Veracross system, maintain all student billing functions including establishing autopayment and payment plan schedules, sending and monitoring monthly invoices.
• Post all tuition and reconcile tuition GL accounts quarterly with enrollment data.
• Post incidental charges to students’ accounts, including Campus Store charges, utilizing Lightspeed.
• Perform collection functions to minimize any bad debt.
• Confirm accuracy of enrollment contracts and reconcile student enrollment numbers with the Admission Office.
• Record all cash receipts including tuition payments, summer program and facility rental payments, and gift/donation contributions.
• Record all daily payment transactions for the campus store and department purchases.
• Process tuition insurance refund payments in coordination with an outside partner, Dewar.
• Provide exceptional customer service to parents and students related to all student billing matters.

Accounts Payable

• Utilizing the Veracross system, process all invoices / credit memos for payment, ensuring proper authorizations and accounts are noted.
• Generate appropriate A/P reports for approvals, check printing, and distribution.
• Coordinate distribution and reconciliation of monthly utility bills for campus housed residents.
• Reconcile open invoices to general ledger.
• Coordinate employee reimbursements with payroll processing.
• Issue and reconcile campus wide credit card charges and post corresponding journal entries.
• Accurately maintain all electronic and hard copy vendor files.
• Maintain petty cash for student activities and athletics.
• Prepare and issue 1099s.

Requirements

1. Associate’s Degree in Accounting, Finance or related field or equivalent work experience.
2. 3-5 years accounts receivable / accounts payable experience.
3. Preference given to those candidates with experience in educational or not-for-profit organizations.
4. Demonstrated ability to use basic software applications (i.e. Microsoft Excel, Word)
5. Experience with integrated software packages, preferably Veracross or similar
6. Strong organizational skills
7. Exceptional customer service skills

WRA offers competitive salaries along with a comprehensive benefits package that includes medical, dental, and vision coverage, telehealth services, employer-paid short-term and long-term disability and life insurance, and exceptional contributions to both a Health Savings Account (HSA) and TIAA-CREF’s retirement plan. Benefits begin on the first day of employment. Employees and their families are welcome to enjoy daily meals on campus, and all employees have access to our state-of-the-art athletic facilities, which include an indoor track and a fully equipped fitness center. Tuition remission is also available for eligible children of full time employees.