Office Operations Assistant

Job Description

Job Description

Job Overview

We are seeking a detail-oriented and proactive individual to join our team as an Office Operations Assistant . This role combines financial administration with general office support, ensuring accurate financial record-keeping and smooth day-to-day operations for our office location in Harrison OH as well as our production facility in Shelbyville KY. This is a great opportunity for someone who enjoys a mix of accounting and general office support in a friendly, team-oriented environment.

Key Responsibilities

Accounting Support:

• Process day-to-day financial operations, including accounts payable and receivable. Scanning and entering invoice data into the company’s SAP system.
• Match purchase orders with invoices and resolve discrepancies by working with internal purchase or project departments as needed.
• Prepare and initiate payments to vendors by payment method ACH, Wire or Check.
• Upload receipts and Reconcile credit card statements.
• Manage state tax certificates for projects as needed along with maintaining all state/local/contractor licenses for new licenses & renewals based on project needs.
• Support month-end and year-end financial reporting. Assist filing yearly tax returns.
• Maintain accurate financial documentation and filing systems
• Potential for development into a more specialized financial accounting position for our US operations.

Office Operations Support:

• Manage incoming/outgoing mail, packages, and office supplies inventory.
• Plan and help coordinate company lunches, meetings and events for foreign colleagues traveling to the US office including travel arrangements as needed.
• Support the Installation department on project site setup by arranging office trailers, equipment, insurance documents etc.
• Support other administrative tasks as assigned by the Office/HR Manager.
• Jump in where needed – we’re a team that helps each other out!

Qualifications

Minimum Requirements:

• Associate’s degree in Accounting, Business, Finance, or a related field (or equivalent experience).
• 1-3 years of experience in Accounts Payable, Accounting Clerk or Administrative roles.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail, accuracy, and confidentiality.
• Familiarity with SAP or similar ERP systems is a plus.
• Ability to manage multiple tasks and prioritize effectively.
• Good communication skills, positive attitude and team oriented.

Schedule & Work Arrangement:
This is a part-time to full-time position, depending on the candidate’s experience and availability. The role is on-site, Monday through Thursday, between 8:00-5:00 PM, for approximately 24–32 hours per week. There is potential to increase to 40 hours per week based on business needs and candidate fit. A hybrid work arrangement may be considered in the future after training period. (Health Benefits only give at full time 32-hour status).

Why Join Us

We'd love to have you join our NEDCON family. Our focus on integrity, teamwork, and high performance creates an ideal work environment for every one of our employees. As a team member at NEDCON, you can expect to make a difference through your work, to have a direct impact on the achievement of our company growth and mission to serve our customers and to have room for fun and fulfillment in your daily life.

Company Description

About NEDCON

Since 1969, NEDCON has been a leader in storage systems, offering solutions from manual warehouse racks to complex automated systems. We design, test, and manufacture our products in-house to ensure the highest quality and reliability. Our storage solutions serve international warehouse organizations.

What started as a small company in the heart of the Netherlands has grown into a global leader with over 500 employees. Our secret lies in our deep commitment—not only to our customers and projects but also to each other and the company. Many of our colleagues have helped build NEDCON and have been working together for many years.

As we continue to expand our U.S. operations—building on over 25 years at our sales office location and now launching a new production facility—we’re excited to welcome several new team members to support our growth. Our belief is that our employees and culture are just as important to the company as serving our customers. We place a high value on building a team and working environment where individuals can succeed professionally and personally.

Company Description

About NEDCON\r\n\r\nSince 1969, NEDCON has been a leader in storage systems, offering solutions from manual warehouse racks to complex automated systems. We design, test, and manufacture our products in-house to ensure the highest quality and reliability. Our storage solutions serve international warehouse organizations.\r\n\r\nWhat started as a small company in the heart of the Netherlands has grown into a global leader with over 500 employees. Our secret lies in our deep commitment—not only to our customers and projects but also to each other and the company. Many of our colleagues have helped build NEDCON and have been working together for many years.\r\n\r\nAs we continue to expand our U.S. operations—building on over 25 years at our sales office location and now launching a new production facility—we’re excited to welcome several new team members to support our growth. Our belief is that our employees and culture are just as important to the company as serving our customers. We place a high value on building a team and working environment where individuals can succeed professionally and personally.