Accounting Assistant/ Accounts Payable

Full-time

Description

About our Company:

Autoplex is well established and recognized in the automotive restyling industry, with over 20 years in business. We are an award-winning company in the customer satisfaction business.

At Autoplex Restyling Centers, our employees are our most precious assets. We attract and retain the best and brightest in the automotive aftermarket industry by sustaining a culture of respect and honesty, by offering employees professional development and growth opportunities, and by industry leading compensation and benefits. Our work environment is one of the most sought-after places of employment within this growing industry. We are thorough in our selection and screening process, ensuring that our team of employees is not only highly skilled and motivated, but also matches our core values:

Do the Right Thing, Above & Beyond, Team Player, Passion, and WIN!

Job Summary:
The Accounting Assistant provides critical support to the accounting and human resources departments, working closely with the Business Controller and HR Manager. This position’s primary focus is on Accounts Payable, with additional responsibilities in Accounts Receivable, inventory management, and HR support.

Primary Duties and Responsibilities

Accounts Payable

· Actively monitor the accounts payable (AP) email for incoming invoices and statements.

· Request and maintain up-to-date W9 forms from vendors.

· Accurately code and enter accounts payable transactions.

· Match, reconcile, and process statement payments, ensuring that all accounts, including those spanning multiple locations—are handled accurately and in a timely manner.

· Set up new vendor accounts within the system.

· File and scan supporting documentation for all payables.

· Process all Expensify cost of goods sold, ensuring accurate entry into Protractor and payment through QuickBooks Enterprise.

· Develop and maintain effective relationships with store managers and inside sales staff to promote timely and accurate accounts payable procedures.

Accounts Receivable

· Make and reconcile daily check deposits utilizing a check scanner.

· Apply payments to outstanding accounts receivable balances.

· File and scan relevant documentation for accounts receivable transactions.

· Enter invoices into customer portals for payment as required.

Inventory and Additional Responsibilities

· Assist in the entry of new inventory parts and templates within Protractor.

· Support annual physical inventory counts and reconciliations (done yearly)

· Collaborate with the Business Controller on inventory calculations for window tint and paint protection film (PPF).

Human Resources Support

· Assist in reviewing and evaluating new applicants for open positions.

· Coordinate and schedule candidate interviews in partnership with hiring managers.

· Experience with Paylocity Recruiting is highly desirable.

Requirements

Qualifications and Skills

· Ability to accept direction and work effectively with minimal supervision.

· Strong organizational skills, with the demonstrated ability to manage multiple tasks, meet critical deadlines, and maintain accuracy.

· Commitment to maintaining strict confidentiality in all matters.

· Associate degree in Accounting or equivalent relevant experience preferred.

· Proficiency with QuickBooks Enterprise is highly preferred.

· Familiarity with Paylocity Recruiting and Protractor software is a plus.

· Proficiency in Microsoft Word and Excel is required.

· Valid driver’s license and eligibility for coverage under Autoplex’s insurance carrier are required.

Working Environment

· This role is based onsite at the Loveland location and involves extended periods of sitting, repetitive keyboard use, reaching, bending, and kneeling. Light physical activity may be required, including moving or positioning objects up to 20 pounds occasionally and/or up to 10 pounds frequently.

· This position description is intended to summarize key responsibilities and qualifications but is not exhaustive. Additional duties may be assigned as necessary.

· Standard work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., in-person.

If you require further customization or additions—such as benefits, company culture, or a summary statement—please let me know!

Experience:

• Accounts payable experience (3+ years preferred)
• Direct experience handling invoice processing, vendor reconciliation and management (2 years preferred)
• Proficiency in QuickBooks Enterprise (preferred)
• Knowledge of Protractor Software (Plus)

Work Location: In person

Job Type: Full-time

Pay: $23-$25/ hour DOE

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance