Grants Coordinator

Grants Coordinator

Position Type: Admin/Professional
Department: Family & Community Medicine
Full or Part Time: Part Time
Pay Grade: MN7

Summary:

Responsible for financial administration of grants to include budgeting and reporting, coordinating with department chairs, project principal investigators, program directors and with University Grants Accounting. The role will provide operational support, collect and maintain data, and implement effective communication mechanisms to assist the project stakeholders to implement and evaluate the projects at NEOMED and across partner sites. This is a temporary position subject to grant renewal.

Principal Functional Responsibilities:

Award Management: Prepare and compile award documents, including the creation of updated budget templates for awards based on award agreements. Maintain and provide current award balances and assist when requested on projecting spending trends to ensure principal investigators (PIs) have necessary information to make informed spending decisions. Work with PIs, Grants Accounting, and applicable sponsoring agencies on re-budgeting awards. Work with and assist sub-recipients in operational and reporting activities if needed.

Project Support: Schedule and manage meetings and agendas with grant-funded projects. Attend meetings and track progress toward project goals. Prepare meeting minutes as needed. Communicate with internal and external project partners to accomplish project activities.

Fund Management: Manage budgets of multiple grants within the department. Provide business support to PIs and/or Faculty Leaders for all aspects of grant fund management. Monitor spending and track all grant expenses including Personnel Action Forms (PAFs), P-card charges, invoices, and expense reports.

Administration & Recordkeeping: Manage all tracking and processing of labor distributions and resource allocations. Maintain files and databases based on department standards, policies, and procedures. Complete continuing medical education paperwork.

Reporting: Establish a reporting structure for assigned grants. Prepare regular and special internal reports for grant project managers. Prepare and ensure timely submission of external reports for sponsored projects per required sponsor rules/regulations. Review sub-recipient reporting for accuracy.

Proposal Preparation: Aid faculty and staff in proposal preparation, including budgets.

Other Duties: Perform other duties as assigned.

Starting salary range $31,793.25-$37,621.50, commensurate with experience.
Qualifications:

• Associate’s degree
• Two years’ experience in an accounting environment
• Experience with Microsoft Office Suite

Preferred Qualifications:

• Bachelor’s degree
• Experience with grants management/administration in not-for-profit or higher education

Physical Requirements:

Must be able to utilize a phone, computer and other office equipment.

Department Specific Information: Family & Community Medicine_Specific_Information
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NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

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