Executive Assistant

Job Summary

A growing small manufacturing company in Springboro, OH is seeking a highly skilled Executive Team Assistant to support a four-member leadership team, including the CEO, CFO, CTO, and Director of Manufacturing. This is a high-impact role for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is energized by helping a leadership team stay organized, aligned, and moving forward.

If you excel at executive support, love building structure, and want to make a meaningful difference in the daily operations of a tight-knit organization, this role offers a rare opportunity to do exactly that.

As the Executive Team Assistant, you will become the central point of coordination for the leadership team. You will manage calendars, oversee communication flow, support light customer intake, organize and track data in Excel, assist with HR and financial administration, and ensure tasks and priorities stay on track. You will also help keep leadership aligned by preparing meeting agendas, documenting action items, and following up on outstanding commitments.

This position is ideal for someone who is proactive, highly organized, and comfortable switching between higher-level executive support and hands-on administrative tasks throughout the week.

What You’ll Do

Executive Support

• Manage complex calendars and coordinate meetings across the leadership team
• Prepare agendas, capture meeting notes, and track follow-up items
• Support internal communication through drafting or refining emails and documents
• Assist with small projects that help leaders stay organized and efficient

Excel and Data Support

• Create and maintain spreadsheets to track projects, tools, hours, or operational data
• Use formulas, tables, and pivot tables to organize and troubleshoot data
• Support early development of operational and financial KPIs in collaboration with leadership

Customer Intake Support (Light Volume)

• Answer the main phone line and route calls professionally
• Gather information for customer technical inquiries and coordinate next steps
• Ensure customer issues are tracked and move through the appropriate internal workflow
• Assist with occasional inquiries from customers or requests from international headquarters

Finance and HR Administrative Support

• Assist with payroll input and data preparation for CFO review
• Process reimbursements and simple accounts receivable updates
• Help with basic benefits or HR administrative tasks when needed
• Maintain accuracy and confidentiality at all times

Operations Support

• Help the Director of Manufacturing with time tracking, scheduling, and documentation
• Enter or maintain simple ERP data
• Assist with the development of simple dashboards and production summaries
• Support the coordination of small operational projects as needed

What Makes You a Great Fit

Experience

• Strong background as an Executive Assistant or high-level Administrative Assistant
• Experience in manufacturing or a similar industrial environment is strongly preferred
• Comfortable supporting multiple leaders with different working styles

Technical Skills

• Advanced Excel skills including formulas, tables, and pivot tables
• Strong Microsoft Office proficiency
• Familiarity with ERP systems or the ability to learn quickly
• Basic understanding of HR or payroll administration is a plus
• AI tools experience is a bonus, not required. Ability to adopt efficiency tools is valued.

Core Strengths

• Highly organized with excellent follow-through
• Strong written and verbal communication skills
• Discreet, trustworthy, and comfortable handling sensitive information
• Proactive problem solver who anticipates needs rather than waiting to be asked
• Enjoys working on-site and being hands-on in a small team environment

Work Environment

• Full-time
• On-site in Springboro, OH
• Typical office hours with occasional flexibility
• Front-office location with daily interaction across the company
• Collaborative, friendly, small-team culture where everyone helps each other