Executive Assistant - Cincinnati
- Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion.
- Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination.
- Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications.
- Draft, edit, and format correspondence, reports, and presentations for internal and external audiences.
- Organize physical files and maintain digital records for strategic projects, loans, and acquisitions.
- Coordinate travel arrangements and expense tracking for the Executive Director and guests.
- Support major events, artist contracts, and staff retreats with scheduling, setup, and execution.
- Assist with grant and sponsorship documentation, reporting, and impact data collection.
- Help maintain office operations, supplies, and digital file organization.
- Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership
- Excellent organizational and time management skills; ability to manage multiple priorities effectively
- Strong written and verbal communication skills; confident in drafting and editing professional materials
- High level of discretion with confidential information; polished, service-oriented demeanor
- Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar)
- Basic understanding of financial documentation and budgeting concepts
- Ability to attend occasional evening and weekend events
- Experience supporting nonprofit boards and understanding governance processes preferred
- Knowledge of donor development and nonprofit operations preferred
- Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges)
- Salary up to $50,000, commensurate with experience
- Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match
- 15 paid vacation days, and sick leave, pet-related leave
- 12 annual paid holidays
- Employer-paid short-term disability insurance
- Flexible hybrid schedule with regular on-site responsibilities.
- Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization.
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