Project Coordinator - Survey

Job Description

Job Description

Description:

The Project Coordinator is responsible for overseeing the technical and financial aspects of the project by representing the firm in all communications with clients, serving as a liaison with Project Managers, coordinating the project team’s daily activities and monitoring project progress.

Responsibilities:

• Coordinate with project managers and internal teams to support daily operations across multiple projects.
• Maintain project files, documentation, and ensure compliance with internal standards and procedures.
• Organize meetings, take notes, and follow up on action items to keep tasks on schedule.
• Prepare proposals, reports, and internal documents to support project planning and execution.
• Assist in managing permits, regulatory paperwork, and coordination with agencies and stakeholders.
• Track project progress and deliverables, identifying issues and supporting corrective actions as needed.
• Monitor project schedules and budgets, and assist with invoicing, expenses, and accrual tracking.
• Review and support the delivery of high-quality work products that meet client expectations.
• Provide technical support to project teams when needed to maintain momentum and meet deadlines.
• Communicate across internal departments, clients, and partners to ensure alignment and transparency.
• Support client-facing tasks, ensuring timely responses and a high level of service.

• Bachelor’s degree in Construction Management, Civil Engineering, Environmental Science, GIS, Land Survey, , or related field (or equivalent experience)
• 5+ years of relevant experience, including 2+ years in project coordination (planning, budgeting, scheduling)
• Valid driver’s license; ability to travel locally to clients and project sites
• Strong knowledge of land development, energy or municipal projects
• Proven ability to manage deadlines, budgets, and cross-functional teams
• Excellent communication, organization, and problem-solving skills
• Experience mentoring staff and managing client expectations
• High attention to detail with ability to multitask in fast-paced environments
• Self-motivated, adaptable, and collaborative