Clinical research budget and billing administrator of medicine

Current UC employees must apply internally via SuccessFactors

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to 53,235 students, nearly 12,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times has called “the most ambitious campus design program in the country.”

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, the oldest and one of the largest cooperative education programs, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget stands at $1.85 billion, and its endowment totals $2 billion.

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

Job Overview

As one of the oldest medical schools in the country, the University of Cincinnati College of Medicine (COM) has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients. In partnership with the UC Health academic healthcare system and Cincinnati Children's Hospital Medical Center, College of Medicine's faculty are transforming the world of medicine every day.

The College of Medicine, Office of Clinical Research, is seeking to fill a full time Clinical Research Study Budget Administrator - Post-Award – Dual Comp position.

Essential Functions

• Build the study budget into the institutional clinical trials management system when budget finalized and modify as required for amendments.
• Manage EPIC billing queue, completing research hospital billing and mixed visit reviews in EPIC for completed visits.
• Review/identify issues of EPIC billing compliance for mixed visits in accordance with trial budget and MCA.
• Obtain payment backup for ACH and check payments when not provided by sponsor.
• Develop, negotiate, amend, and coordinate clinical trial budgets, in accordance with UC /UC Health policy, federal laws, and regulations.
• Partner with investigators, ancillary services, and study teams to identify research procedures and services needed, budget estimates, and cost details.
• Work collaboratively with pharmaceutical companies, clinical research organizations, and all UC/UCH departments engaged in clinical trial study start up.
• Review research protocols and related documents to assist with budget development.
• Review protocol amendments for impact to the sponsored research budget/contract.
• Identify quality improvement opportunities to facilitate processes related to budgets and other associated services.
• Assist with technology launches and implementation or optimization.
• Work in various research and financial systems/platforms.
• Collaborate with outside coverage analysis vendors and internal study teams to facilitate MCA development for each clinical trial study.
• Provide training, education, onboarding, and mentoring of other team members.
• When appropriate, work with necessary parties to identify compliance, legal, IP and business/financial risk. Mitigate risk through working with physicians/faculty, divisions, legal and/or other departments.
• Support business development opportunities in clinical trials.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor’s Degree.
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Two (2) years of experience in business operations, healthcare, pharmaceutical or academic environment.
• Experience with clinical trials, budgets, billing, accounting, finance, financial analyst or related field.

Additional Qualifications Considered

• Familiarity with Medicare Coverage Analysis, CPT codes.
• Possess broad and deep knowledge of industry contract, budget development and negotiations.
• Extensive knowledge of clinical trials processes.
• Effective verbal, written, and interpersonal communication skills.
• Strong analytical and mathematical skills, attention to detail, problem solving, and organizational skills.
• Advanced proficiency in computer software (Microsoft Office; especially Excel).
• Knowledge of Kuali, REDCap, Verily and CTMS platforms.

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits Link) Highlights include:

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

To learn more about why UC is a great place to work, please visit our careers page at

UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here:

Important : To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at [email protected] .

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

REQ: 99254

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