Building/Engineering Clerical III

Building/Engineering Clerical III- Full Time

TO APPLY: Applications are available at and City Hall, 14600 State Road, North Royalton, OH 44133 between 8:00am and 4:30pm. Completed applications can be dropped off at City Hall or emailed to [email protected].

POSITION TITLE: Clerical III -Full Time FLSA STATUS: Non-Exempt

REPORTS TO: Building Dept Office Mgr. HOURLY RATE: $ 22.37

JOB SUMMARY :

The Clerical III position is a full-time position that is scheduled for 40 hours a week. This position provides secretarial and office support to the Engineering Department and is backup to the Building Division. This position will perform a wide variety of duties with minimal supervision and must possess ability to prioritize work with an emphasis on multitasking. This position plays a key role in ensuring the smooth operation of departmental functions by managing communications, maintaining records, coordinating meetings, and assisting with project documentation. This role requires a detail-oriented individual with strong organizational and communication skills who can work independently and collaboratively in a fast-paced municipal environment.

ESSENTIAL JOB FUNCTIONS:

The following list of essential job functions is not exclusive or all-inclusive. Other duties may be required and assigned.

· Serve as the primary point of contact for internal and external communications within the Engineering Department

· Review engineering permit applications in the software system and move permits through the designated workflow for approval (plan review, fees, issuance, inspections.)

· Assist with processing permit applications for the Building Division.

· Assist with processing Contractor Registrations.

· Prepare and track purchase orders, reconcile invoices and assist in determining annual departmental budgets.

· Assist in preparing documents for Board of Zoning Appeals and Planning Commission meetings

· Prepare timely and accurate records and minutes of Board of Zoning Appeals and Planning Commission meetings

· Answer phones and provide general back up support for Engineering Department/Building Division and Service

· Respond to all public records requests for the Engineering Department

· Assist with the preparation of contract and bid packets

· Greet customers and answers questions

· General administrative duties

· Additional duties as required by supervisor or department head

· Coordinate with other city departments, contractors, and consultants as needed.

· Maintain confidentiality and professionalism in handling sensitive information.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Proficiency in Microsoft Office (word, excel, power point)

· Ability to multi-task, prioritize work, manage time effectively with

strong attention to detail.

· Excellent clerical, computer, typing and customer service skills

· Must possess a disposition suitable to dealing with people involved in stressful situations, exercise sound judgment in evaluating situations and in making decisions and have good organizational skills.

· Ability to prioritize tasks and manage time effectively.

· Strong attention to detail and accuracy.

· Ability to work independently and as part of a team.

· Familiarity with engineering terminology and municipal operations is a plus.

· Ability to interpret and apply city policies and procedures.

QUALIFICATION, TRAINING, AND EXPERIENCE:

· Clerical experience, including familiarity with various computer applications and programs such as Microsoft Office

· Minimum of 2 years of administrative experience, preferably in a government or engineering and /or building related setting.

· Experience with budgeting, procurement, and records management preferred.

· Familiarity with municipal software systems (e.g., permitting, GIS, Gov. Well, project tracking) is an asset.

PHYSICAL DEMANDS AND WORK ENVIRONMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics are those encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee has the ability to work safely; Standing, walking, use hands and fingers, handle, feel or operate objects, tools, or controls; and reach with hands and arms. Occasionally required to sit, climb or balance, stoop, kneel, crouch, or crawl, and walk on uneven or slippery surfaces. Must occasionally lift and/or move up to 20 pounds. Repetitive use of computer keyboard. The noise level in the work environment is usually moderate.

An Equal Opportunity Employer

Pay: $22.37 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person