Program Director

TITLE: Program Director
REPORTS TO: Club Director
FLSA STATUS: Salaried Non-Exempt

Summary:

Reporting to the Club Director (CD), the Program Director (PD) manages overall Club programming, ensuring the training and programming is disseminated to all program staff. The Program Director assumes responsibilities of the Club Director in her/his absence.

Essential Duties and Responsibilities:

Program Leadership

• Assist CD with club plans.
• Develops and manages all programs assigned to ensure compliance with BGCT policies.
• Assist CD with interviewing, hiring and evaluating unit program staff and volunteers.
• Support and train unit program staff for assigned program area.
• Provides for the daily, on-the-job training needs of program staff.
• Assures that programs meet standards of Boys & Girls Clubs of Toledo and Boys & Girls Clubs of America and are reflective of all core areas of program.
• Coordinates program planning efforts of all departmental instructors.
• Receives requisitions and procures supplies necessary for program implementation.
• Monitors membership/registration processes so as to ensure their accuracy.
• Prepares weekly, monthly, and annual membership reports.
• Assures communication with members whose cards have expired.
• Monitors staff attendance and maintains employee time sheets for submission to Administrative office.
• Plans and coordinates building displays and bulletin boards.
• Plans, coordinates and runs building special events.
• Schedules and coordinates field trips and out of building games for teams and leagues.
• Periodically drives the BGCT minibus when needed.
• Counts monies and verifies with daily cash report.
• Coordinates internal promotion of Club activities.
• Coordinates member recognition systems and maintains accurate records.
• Relieves departmental instructors for break periods as necessary.
• Assumes miscellaneous building maintenance duties including:

minor repairs

• Assumes other duties as directed by Club Director or Administration.

In addition to the preceding duties for which the Program Director has primary responsibility, the PD consults with and aids the CD with the following:

• Club discipline and guidance system including record keeping.
• General supervision of building.
• Communication with parents.
• Interviewing of prospective employees.
• Promotional duties in schools and community.
• Compliance with safety and emergency procedures.

Partnership Development

• Develop partnerships with parents, community leaders and organizations.
• Responsible for daily meal reports with our food delivery partner.

Marketing and Public Relations

• Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and community.
• Coordinate outside resources and experiential learning opportunities to enhance programs.
• Conduct tours and host club visits and/or community events.

ADDITIONAL RESPONSIBILITIES:

• Work with staff on special events to conduct programs in all departments.
• Exercise authority in problems relating to members; utilize guidance and discipline plan.
• Assume other duties as assigned.

Qualifications and Experience:

• The successful candidate will have a bachelor’s degree from an accredited college or university . A minimum of five years’ work experience in a Boys and Girls Club or similar organization planning and supervising activities based on the developmental needs of young people.
• Demonstrated ability in working with young people, and parents.
• Strong communication skills, both oral and written.
• Proficient in Microsoft Office and Internet usage.
• Ability to interview, hire, train, supervise, and motivate staff.
• Strong interpersonal and communication skills with demonstrated capacity to be a team player.
• Ability to deal effectively with members including discipline problems.
• Working knowledge of budget preparation, control and management.
• Ability to relate effectively with parents and community.
• Ability to prepare weekly reports as required.
• Must have a valid Ohio or Michigan driver’s license and be insurable.
• Hours of operations are Monday – Friday 11:30 a.m. until 7:30 p.m. This is a full-time, exempt position and may include evenings and weekends. For fundraisers and events, work off-hours is required.

RELATIONSHIPS:

• Internal: Maintains close daily contact with Club professional staff to interpret and explain organizational mission, program objectives and standards, discuss issues, and provide/receive information. Maintains close contact with the Club Director.
• Has regular contact with members as needed to discipline, advise and counsel.
• External: Maintains contact with external community groups, schools, members’ parents, and others to assist in resolving problems and to publicize the Club.

PHYSICAL & MENTAL REQUIREMENTS/WORK ENVIRONMENT:

• This is a full-time, non-exempt position. Hours are typically Monday through Friday, including some evenings and weekends.
• The physical demands and characteristics of the work environment described here represent those occurring in performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Ability to reason well and have sound judgment. Physical requirements include sight, hearing, and standing for extended periods.
• Must be physically able to interact and take part in all Club functions. While performing the essential functions of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

DISCLAIMER :

This job description states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform other job-related duties requested by any person authorized to give instructions or assignments.

Disclaimer: Boys & Girls Clubs of Toledo, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. We especially invite women, minorities, veterans, and individuals with disabilities to apply. EEO/AA/M/F/Veteran/Disability.