Executive Administrative Associate Specialist - OCU - Non-Technical - 1st Shift

Job Summary:

Performs administrative duties and office support activities for an officer of Cummins.

Key Responsibilities:

Understands the annual business cycle and anticipates the executive’s needs regarding preparation for and scheduling of activities; manages the executive’s calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; schedules travel; completes expense reports in a timely manner.

Understands business etiquette; interacts and works successfully with senior leaders of Cummins’ customers and suppliers to ensure that customer needs are addressed while balancing an executive’s other responsibilities and commitments; researches solutions to questions and responds independently to email and phone inquiries.

Makes sound choices in ambiguous situations; solves issues with reason and calm in times of crisis. Manages the executive’s email and other correspondence, responding on behalf of the executive where appropriate, forwarding communications to appropriate staff to respond, or bringing the matter to the attention of the executive.

Develops an understanding of the executive’s work style and preferences; assumes responsibilities as requested by the executive.

Uses appropriate tools for required work, including the Microsoft suite and Lotus Notes; ensures that all documents produced for the executive are of the highest quality, accuracy, and completeness.

Knows the appropriate sources for needed data and gathers data for reports and analysis; prepares reports and analyses to assist executive with decision making.

Interacts effectively with all levels of employees throughout the company; works with the executive’s staff to ensure that business decisions are made in a timely fashion while balancing the executive’s other responsibilities and commitments; schedules staff meetings; arranges meeting space or virtual meeting tools; develops staff meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed.

Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests; works with finance team to prepare and run financial reports for the executive.

Initiates, develops, leads, and participates in improvement processes; actively participates in self- and team audits and resulting process improvements.

Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities. Demonstrates the highest level of confidentiality in execution of all responsibilities.

Performs other duties as required, to get the job done.

Travel as required by the work.

Competencies:

Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Ensures accountability - Holding self and others accountable to meet commitments.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Education, Licenses, Certifications:

High school diploma, GED or equivalent required. Must pass typing and other required testing. Administrative Assistant and/or Microsoft Office certifications preferred.

Experience:

Eight year experience/education requirement accomplished through one of the following: Bachelors degree and at least four years of relevant experience, associates degree and at least six years of relevant experience, or at least eight years of relevant experience required. Three to five years of executive administrative assistant experience preferred.

Core Responsibilities / Activities

• Provides executive-level administrative support to the officer, including managing complex calendars, prioritizing competing demands, coordinating travel, and ensuring effective time management and meeting preparation.
• Prepares and coordinates high-quality materials (presentations, reports, communications) for leadership meetings, board interactions, and cross-functional forums, often requiring discretion and synthesis of inputs.
• Serves as a key liaison and coordination point across internal teams and external stakeholders, facilitating communication flow, tracking actions, and ensuring follow-through on priorities and commitments.
• Support the Strategic Execution Office

Required Skills, Education or Experience

• Strong organizational and prioritization skills with the ability to manage multiple high-priority tasks in a fast-paced, executive environment.
• Advanced communication and interpersonal skills , including the ability to interact professionally with senior leaders and maintain confidentiality.
• Proficiency in Microsoft 365 tools (Outlook, PowerPoint, Excel, Teams) with demonstrated ability to create executive-ready materials.
• Relevant administrative or business support experience (typically 3–5+ years supporting senior leaders or equivalent roles).

Preferred Skills or Experience

• Experience supporting senior executive roles in a large, matrixed organization.
• Exposure to project coordination or basic business operations (e.g., tracking deliverables, supporting leadership initiatives).

Job Finance

Organization Cummins Inc.

Role Category On-site with Flexibility

Job Type Office

ReqID 2431287

Relocation Package Yes

100% On-Site No

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Visit to know your rights on workplace discrimination.