Proposal Specialist

Job Description

Job Description

Description: About Us

At Gifthealth, we're revolutionizing the way people experience healthcare by simplifying the process of managing prescriptions and health services. Our mission is to provide a seamless, personalized, and efficient healthcare experience for all our customers. We're a dynamic, innovative, and customer-centric company dedicated to making a positive impact on people's lives.

The Proposal Specialist supports the proposal process, development of client responses and preparing the final proposal responses for RFPs/RFIs, Questionnaires and requests for budgets for new business opportunities. This position works with SMEs and the Operations leadership teams to ensure proposal drafts are completed with scope and budgets, and may draft agreements upon bid win, providing the Legal Department with project background for draft agreement review. The Proposal Specialist files final documents into the appropriate folder area and helps to maintain internal trackers to be shared with the Commercial, Legal and Operations team leaders.

We are seeking a Proposal Specialist to support the Commercial team. This position plays a key role in supporting Sales, ensuring alignment with organizational goals, operational excellence, and compliance standards.

• Analyzes RFP/RFI documents to identify requirements and define the proposal strategy, timeline, and structure
• Leads the full proposal development process, including content creation, SME and leadership coordination, review cycles, and feedback integration—and manages final versions and submission through the appropriate client or business development channels
• Develops proposal budgets using company tools/resources, coordinates budget review meetings, secures final executive approval, and submits the approved budget in accordance with RFP/RFI and client requirements
• Maintains proposal libraries and templates to streamline development, and conducts post-proposal reviews to capture feedback and lessons learned
• Supports contract management by initiating draft NDAs, MSAs, SOWs, and amendments; coordinating scope development with Operations/SMEs; assisting Legal with document formatting and tracking; and maintaining accurate contract files and status updates in the Contract Tracker
• Participates in Commercial Team meetings, provide input and support as required

• Education : Bachelor’s degree in life sciences, marketing, business administration, or related field (Required)
• Licensure/Certification : None
• Experience :
• 10+ years of experience in patient access support, proposal and/or contract management, client management (Required)
• Proficiency with document management and contract management systems (Google Suite and Office 365) (Required)
• Experience with proposal development software (Preferred)
• Knowledge, Skills, & Abilities :
• Knowledge of proposal development processes; budgeting, and pricing fundamentals; pharmacy and biotechnology industries; CRM technologies (Required)
• Knowledge of contract administration principles; procurement laws, regulations, and industry standards (Preferred)
• Excellent verbal, written, and interpersonal communication skills (Required)
• Advanced organizational, time management, and project coordination skills (Required)
• Advanced analytical skills and attention to details (Required)
• Proposal leadership skills (Preferred)
• Ability to interpret complex proposal requirements and contract documents (Required)
• Ability to maintain accurate records and manage end-to-end proposal workflows (Required)
• Ability to work independently and adapt quickly to changing conditions (Required)
• Ability to contribute to pricing strategy and improve processes (Preferred)
• Ability to foster cross-functional collaboration (Preferred)

Work Environment

• Location : Remote
• Schedule : 8:00 A.M. to 5:00 P.M. Monday through Friday with night and weekend hours on occasion as determined by the needs of the business.
• Regular meetings with internal Commercial, Operations, Legal, and senior leadership teams. This role may also have limited participation in meetings with external clients and vendors.

• Must be able to remain in a stationary position for extended periods while writing or reviewing documentation
• Must be able to work on a computer for the entire shift
• Must be able to attend virtual meetings with cross-functional teams

Status: Full-time
FLSA: Exempt

Gifthealth is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, transgender status, national origin, age, disability, veteran status, or any other legally protected status.

We celebrate diversity and are committed to creating an inclusive environment for all employees. If you do not meet every requirement but still feel you would be a great fit for this role, we encourage you to apply!

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required of personnel. Gifthealth reserves the right to modify job duties or descriptions at any time.