Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate
Job Title: Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate
Location: Dayton, OH Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome. We consistently deliver high quality results on time and in the most cost-effective manner. Our focus on continuous improvement and growth keeps us ahead of competitors. We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions. Job Summary:
The Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate will be responsible for managing accounts payable processes, handling travel reimbursements, ensuring accurate reconciliation of financial records, providing backup support for payroll processing, and managing payments to 1099 contractors. Job Duties/Responsibilities (List not all inclusive): Accounts Payable:
- Review and verify invoices and check requests
- Sort, code, and match invoices
- Set up invoices for payment and assist with processing electronic transfers and payments
- Reconcile accounts payable transactions
- Monitor accounts to ensure payments are up to date
- Resolve invoice discrepancies and issues
- Maintain vendor files and correspond with vendors
- Process employee travel expense reports
- Verify and ensure compliance with company travel policies
- Reconcile travel expenses and prepare reimbursement payments
- Assist employees with travel reimbursement inquiries
- Assist with monthly reconciliations of accounts
- Assist in preparing and maintaining financial reports
- Assist with month-end closing processes
- Provide supporting documentation for audits
- Assist with payroll processing as needed
- Ensure accurate and timely payroll transactions
- Maintain payroll records and reports
- Manage and process payments to vendors including 1099 contractors
- Ensure compliance with tax regulations and reporting requirements
- Maintain accurate records of contractor payments
- Address contractor payment inquiries and issues
- Excellent organizational and time management skills
- High degree of accuracy and attention to detail
- Strong understanding of basic bookkeeping and accounting principles
- Ability to handle sensitive and confidential information
- Proficiency in accounting software (i.e., Costpoint, QuickBooks, Sage)
- Experienced creating and utilizing spreadsheets in Excel or Google Sheets
- Proficiency with MS Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, and Visio)
- Meets U.S. citizenship and work eligibility requirements for federal contractors
- Associate’s degree (from an accredited college or university) in Accounting, Finance or a related field preferred
- 1-3 years of proven experience in AP/AR
Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and 100% woman owned company and an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. We encourage Veterans to join our team.
Physical Requirements: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds. Employee may be required to stand and walk for several hours performing various job-related duties.
This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.
- Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
- Please view Equal Employment Opportunity Posters provided by OFCCP here
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