Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join our team in Maumee, Ohio on a contract basis with the potential for a permanent position. In this role, you will support day-to-day accounts payable operations by reviewing invoices, maintaining accurate financial records, and helping ensure vendors are paid correctly and on schedule. This position is ideal for someone who is detail-oriented, organized, and comfortable working with accounting systems and cross-functional teams in a fast-paced office environment.

Responsibilities:
• Process incoming invoices, expense reports, and payment requests with careful review for accuracy, completeness, and policy compliance.
• Assign correct general ledger coding and confirm required approvals are in place before transactions move forward for payment.
• Manage vendor payments by performing purchase order, receiving, and invoice matching while researching and resolving any discrepancies.
• Reconcile vendor statements and internal accounting records to identify outstanding items and clear issues promptly.
• Monitor open obligations, apply available discounts when appropriate, and assist with payment adjustments such as stop payments or purchase order updates.
• Review the tax treatment of purchases, remove ineligible sales tax when exemptions apply, and communicate exemption documentation to suppliers as needed.
• Respond to questions from vendors and internal departments regarding payment status, account activity, and invoice-related concerns.
• Partner with procurement, finance, and other teams to support timely invoice processing and maintain accurate payable records.
• Prepare reconciliations, update vendor files, and maintain organized documentation in accordance with company requirements and recordkeeping standards.• High school diploma or equivalent required; an associate degree in accounting or a related field is preferred.
• At least 1-3 years of experience in accounts payable or a closely related accounting support role.
• Working knowledge of bookkeeping fundamentals and standard accounts payable practices.
• Proficiency with Microsoft Office, especially Excel, and experience using accounting platforms such as Oracle, QuickBooks, or SAP.
• Demonstrated accuracy in data entry, invoice coding, account reconciliation, and check run support.
• Strong organizational, time management, and communication skills with the ability to manage multiple priorities effectively.
• Ability to handle confidential financial information with professionalism and discretion.
• Must be legally authorized to work and able to meet pre-employment screening requirements, including candidate screening requirements.