Human Resources/Payroll Assistant (Remote)

Candidate must live in the United States
Candidates must be Legally Authorized to work in the United States
Candidate must be 18 years old and above

The HR & Payroll Assistant plays a pivotal role assisting with the agency's payroll operations, ensuring timely and accurate processing on a bi-weekly basis. This role involves coordinating payroll activities, maintaining employee records, and providing ongoing support to the HR team. The HR Payroll Assistant is responsible for assisting with the entire payroll process, ensuring accuracy and compliance with all payroll-related laws and regulations. This role will assist in maintaining payroll systems, and ensures timely processing of payroll, taxes, and other employee benefits.
This position will be onsite and remote.
Monday through Friday hours 8:00am to 4:30pm.

Essential Job Functions

Assist with Managing Payroll Systems: Administer payroll databases such as Paychex, Flock, and HelloSign to ensure accurate employee information, including wages, tax codes, time worked, PTO balances, and other compensation-related details.

Employee Data Maintenance: Maintain detailed payroll records (e.g., wages, tax withholdings, time-off balances, overtime hours, deductions, etc.) for employees, ensuring all updates and changes are accurately reflected.

Payroll Processing: Coordinate and execute the bi-weekly payroll cycle, ensuring timely payments and compliance with federal, state, and local laws.

New Hire Payroll Setup: Work with our HR team and department heads to gather necessary payroll data and ensure new employees are set up correctly in the payroll system, including tax withholdings, direct deposit, and salary information.

Policy and Compliance Support: Ensure payroll practices adhere to company policies, labor laws, and government regulations. Stay updated on changes to payroll legislation and apply them appropriately.

Employee Support: Serve as the point of contact for employees regarding payroll-related questions, including timecards, deductions, PTO balances, benefits deductions, etc.

Onboarding for Payroll: Assist in the onboarding process by collecting payroll-related paperwork from new hires, such as W-4 forms, direct deposit information, and benefits enrollment.

Audit and Reconcile Payroll Records: Regularly audit payroll records to identify and resolve discrepancies. Reconcile payroll data with financial systems to ensure accuracy.

Collaborate with Cross-functional Teams: Work with HR, department managers, and finance teams to gather necessary information and improve the efficiency of payroll-related processes.

Documentation and Reporting: Maintain accurate and up-to-date employee records in both physical and electronic formats, ensuring compliance with internal documentation standards and external regulations.

Ensure Timely Submission: Collect and review employee timecards, ensuring timely submission for payroll processing. Support annual tasks like open enrollment, sign-offs, and trainings to ensure payroll accuracy.

Support Supervisors and Employees: Provide guidance to supervisors on payroll impacts of employee performance, terminations, and policy enforcement.

· Communicate clearly with supervisor on task, projects, questions, concerns

· Other duties as assigned

Knowledge, Skills and Abilities

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

Payroll Processing Expertise: Strong understanding of payroll systems and procedures, including time tracking, deductions, overtime laws, and payroll taxes.

Confidentiality: Ability to maintain the integrity and confidentiality of payroll information, files, and records.

Compliance Knowledge: Solid understanding of employment and labor laws related to payroll, tax regulations, and wage & hour laws.

Communication Skills: Excellent verbal and written communication skills to effectively address payroll concerns and convey complex payroll data in simple terms.

Detail-Oriented: Ability to meticulously manage and review payroll data to ensure accuracy.

Organizational Skills: Strong organizational skills, with the ability to prioritize multiple tasks and meet strict deadlines.

Technical Competency: Proficiency in payroll software (e.g., Paychex) and Microsoft Office applications, especially Excel for reporting and reconciliation.

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Language Skills: Read, write and interpret documents such as curriculum guides, budgets, manuals, etc.

Qualifications

Minimum of an associate degree in accounting, finance, human resources or closely related field with at least 2 years applicable experience specifically in Payroll and Human Resources. This position requires a background check, a valid Driver's license and personal transportation for occasional travel to other locations.

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

This job description is intended to provide a description of essential job functions that are used in order to assess employee performance. It is not an all inclusive statement of job responsibilities.

Job Types: Full-time, Part-time, Contract, Internship

Pay: $39.00 - $52.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, gender expression, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
Employment Type: Full-Time
Salary: $ 30.00 50.00 Per Hour