Records Management Specialist

Please see Special Instructions for more details.

PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY ASCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. Please complete the online application and attach the following: Detailed cover letter stating your qualifications and interest in the position, resume/curriculum vitae, and a list of three professional references with current contact details, including email addresses. References will be used with discretion late in the process. Successful candidates must pass a background check. We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds. For full consideration, please apply by May 20, 2024.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date' shown below.

Position Information Job Title Records Management Specialist Applications Accepted From Public: Open to the public , AFSCME 3200 University Wide, University Wide Special Instructions to Applicants PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY ASCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. Please complete the online application and attach the following: Detailed cover letter stating your qualifications and interest in the position, resume/curriculum vitae, and a list of three professional references with current contact details, including email addresses. References will be used with discretion late in the process. Successful candidates must pass a background check. We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds. For full consideration, please apply by May 20, 2024. This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166132S Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested. Job Responsibilities

• Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.
• May lead and/or supervise TAS staff and/or student employees.
• Coordinates, and maintains a complex record system or database of specialized records.
• Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.
• Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Implements and oversees guidelines for deletion of records.
• Prepares, analyzes, and distributes reports.
• Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

Minimum Qualifications Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level. Preferred Qualifications Associate's degree Experience and knowledge of FERPA and handling confidential student data. Front-line service experience. Experience with PeopleSoft. Department Registrar's Office Pay Rate Starting pay range $16.84 - $21.48 Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at Job Open Date 05/07/2024 Posting Close Date 05/20/2024 Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Vice President Enrollment Management Work Schedule Monday - Friday from 8:00 a.m. to 5:00 p.m. (with an hour for lunch) Campus Athens Expected hours worked per week 40 Expected duration of assignment On-going Applicants may contact this person if they have questions about this position. Angela Andrews, [email protected], 740-593-4213 Diversity Statement Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply. Job Information Employment Type full-time regular Job Family/Subfamily Records Management-Generalist Career Track & Level TAS 3 Pay Grade AF3200 |14| Clery Act Annual Safety and Fire Report Clery Act Statistics “To view the Clery Act Annual Safety and Fire Report

Applicant Documents

Required Documents

• Resume/Curriculum Vitae

• Cover Letter

• References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Please indicate how you learned about this posting.
  • The Athens Messenger
  • The Chronicle of Higher Education
  • Ohio University employee
  • OHIO Jobs Line (phone)
  • Employment Agency
  • Posted Announcement
  • Professional association
  • Social Media (LinkedIn, Twitter, etc)
  • OTHER

• * Please indicate your highest level of education.
  • no HS diploma or GED
  • HS diploma or GED
  • Associate's degree
  • Bachelor's degree
  • Bachelor's degree plus some work towards graduate degree
  • Master's degree
  • Ph.D. or equivalent
  • Will have earned Ph.D. by time of appointment

• * Please indicate your level of experience with records management.
  • no related experience
  • Less than 1 year
  • At least 1 year, but less than 3 years
  • At least 3 years, but less than 5 years
  • At least 5 years, but less than 7 years
  • 7 or more years

• * Please select an option that best represents your current status:
  • I am a current Ohio University employee and NOT currently serving a probationary period.
  • I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
  • I am a current Ohio University Student employee.
  • I am not an employee of Ohio University.

• * Are you a current Ohio University AFSCME 3200 employee who is not serving in an initial probationary period?
  • yes
  • no