Advancement Manager

Reports to: Director of Marketing & Advancement

Department: Advancement

Schedule: Full-time; benefits-eligible

SUMMARY:

The Advancement Manager is a central member of the Maltz Museum’s team, providing administrative and operational support across development and executive initiatives. This role combines high-level administrative support, grant research and writing assistance, and event management, ensuring that the museum’s advancement operations run efficiently and effectively. The ideal candidate is highly organized, meticulous, tech-savvy, and able to manage multiple priorities while fostering positive relationships with colleagues and stakeholders.

DUTIES & RESPONSIBILITIES:

Development and Grant Support

• Assist the Development Director with research and identification of grant opportunities aligned with the museum’s priorities.
• Work closely with the Development Director in drafting, proofreading, and assembling grant proposals and supporting documents.
• Support the processing of gifts, pledges, and memberships, including generating acknowledgment and membership letters and ensuring timely compliance with museum policies.
• Assist development in managing events, including the Maltz Heritage Award and other events that fall under the Development Department.
• Maintain and update constituent records in the museum’s CRM (Blackbaud Altru), running queries and generating reports as needed—high proficiency is essential.

Executive and Board Support

• Provide administrative support to the Executive Director and Deputy Directors, including scheduling meetings, preparing materials, and coordinating follow-up.
• Perform all administrative tasks in support of the management of the Board of Trustees and board meetings, including preparing materials, maintaining schedules, and ensuring smooth meeting operations.

Other Duties

• Coordinate office supplies, including ordering and maintaining adequate stock.
• Perform other duties as assigned by the Director of Marketing & Advancement and the Executive Director.

EDUCATION & EXPERIENCE:

• Bachelor’s degree.
• Experience in nonprofit development, grant writing, administrative support, or other relevant professional experience that would contribute to success in this role.
• Strong written and verbal communication and proof-reading skills.
• Highly organized, detail-oriented, and able to manage multiple projects simultaneously.
• Proficiency with the full Microsoft Office suite, including Excel (high-level proficiency required).
• The ability to learn the museum’s CRM and run queries is essential.
• Comfortable working independently and collaboratively in a challenging environment.
• Commitment to professional integrity and fostering positive relationships with diverse stakeholders including members of the public.

SALARY RANGE: Competitive annual salary commensurate with experience.

To apply: Please submit a cover letter with resume to [email protected]. Only applications received via email will be accepted. No phone calls or snail mail, please. In your cover letter, please tell us why this job interests you. Selected applicants will be reviewed by the museum’s search committee, and a background check is required as part of the hiring process. Job posting is subject to change.

Equal Employment Opportunity

The Museum provides equal employment opportunity (EEO) to you and all applicants without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, disability, political affiliation, or other legally protected status. The Museum does not discriminate in hiring, training, compensation, benefits, promotion, transfer, discipline, or termination.

Non-Discrimination Policy

The Maltz Museum is committed to providing a work environment in which all employees are treated with dignity and respect. Discrimination based on race, color, religion, sex, sexual orientation, pregnancy, national origin, gender identity, ancestry, age, disability, military status, veteran status, or any other classification protected by law, is completely unacceptable and will not be tolerated.

Pay: $57,000.00 - $62,000.00 per year

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Dependent health insurance coverage
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person