Business administrator

POSITION SUMMARY

This position is responsible for specific day-to-day business activities of the High Voltage Maintenance (HVM) service center including but not limited to: invoicing activities, client follow-up actions, preparation of forecasting and other accounting reports, collection assistance and other activities as required by the Service Center Manager.

RESPONSIBILITIES

• Confirm that customer order entry information is correct, assign project cost estimates and process
• Order Acknowledgement letters. Coordinate specific contract requirement needs, as required.
• Review client and project data records to ensure completeness, accuracy, and timeliness.
• Summarize cost data in preparation of client billing.
• Issue client billing for the service center/region on a weekly basis.
• Maintain contact with customers and outside vendors to assist in resolving local collection and payables issues. Review project status weekly.
• Analyze financial and other business data to develop recommendations to management.
• Consult with operational management to identify and provide business data needed to meet operational objectives, improve business procedures, resolve problems, and improve reporting.
• Identify and implement cost-saving initiatives.
• Responsible for overseeing all aspects associated with the projects, such as: Field Work Orders, open project data base, issuing purchase orders, entering project related expenses into the system, entering proposal pipeline information into the system and ensure project reports are completed in timely manner and send to client when the project is complete.
• May include Intermediate-level Network Administrator responsibilities; such as user set-ups, back-up restorations, upgrades, and troubleshooting computer hardware/software problems.
• Record retention according to Vertiv Policy
• Shipping and receiving at local Service Center
• Maintain Service Center Financial Reports including: Aged Backlog, DSO, Income Statements, and others as required by the Service Center Manager.

QUALIFICATIONS

• Two-year Associates Degree in business or accounting, or equivalent experience required.
• Minimum of three years experience in service center administration, invoicing, and/or bookkeeping.
• Must be proficient with Oracle, MS Word, Excel, Power Point, Access and Outlook.
• Should have a thorough understanding of accounting practices.
• Required work in a service center environment, including extensive computer and telephone use. Must be able to clearly communicate with clients and employees, both verbally and in writing.
  

PHYSICAL & ENVIRONMENTAL DEMANDS

• N/A

TIME TRAVEL REQUIRED

• 10%

Candidates are required to successfully pass a pre-employment background check. The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

At Vertiv, we offer the stability of a global leader in a growing industry and the opportunity of a startup. We design, manufacture and service the mission-critical infrastructure technologies for vital applications in data centers, communication networks and commercial and industrial environments. With $5 billion in sales, a strong customer base and global reach in nearly 70 countries, our move to establish a standalone business enables us to deliver greater value to our customers and create new opportunities for our people.

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]. If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire

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