Coordinator

Job no: 500069

Work type: Staff - Full-Time

Location: Health Science Campus College Toledo, OH

Categories: Administration, Full-Time, AFSCME, Administrative Support

Title: Graduate Programs Coordinator

Department Org: College of Med Grad Programs - 111070

Employee Classification: B5 - Unclass Full Time AFSCME HSC

Bargaining Unit: AFSCME HSC

Primary Location: HSC C

Shift: 1

Start Time: 8:30 AM End Time: 5:00 PM

Posted Salary: Salary commensurate with experience

Job Description:

The UToledo College of Medicine and Life Sciences (COMLS) Graduate Programs Coordinator serves as one of the key points of contact for the COMLS Graduate Programs office and has primary responsibility for coordinating all operational aspects of student applications, matriculating students and academic progression in all graduate and undergraduate programs in COMLS. The coordinator will work collaboratively with the COMLS Office of Admissions in all operational aspects of the application processes for COMLS graduate programs. In addition, the coordinator serves as the manager for budgetary and graduate accreditation standards and grant compliance aspects of the COMLS Graduate Programs office. Reporting directly to the Assistant Director of COMLS Graduate Programs for day-to-day directions and to the Senior Associate Dean, the coordinator plans and executes events, organizes and performs operational activities for graduate students, program and course directors and faculty in all COMLS graduate programs. This valued team member will perform at a high level of independence and professionalism in accordance with all University and College policies, national accreditation organizations, and other mandates to help ensure the smooth operation of the Graduate Programs office and a student-centered approach to COMLS graduate student affairs.

Minimum Qualifications:

Qualifications/Knowledge, Skills & Abilities
Education/experience/licensing:

• Bachelor’s degree in education, management, health science or a related field is required.
• Academic and curriculum scheduling experience required.
• 5 years’ experience in accounting/budgeting, required
• Proficiency in Microsoft Office applications, required
• Proficiency in Banner, Lawson, Web Report Library, Concur, Qualtrics, and other computer programs as required within 90 days of hire
• Working knowledge of FERPA, HIPAA, TITLE IX policies and rules.
• Experience planning events (both face-to-face and virtual) for groups of various sizes.

• Ability to work independently as well as part of a team, required
• Excellent organizational skills, required
• Able to communicate and work effectively with people from a variety of diverse backgrounds, required
• Confidentiality of student records, required.
• Excellent written and verbal communication skills, required,
• Ability to perform duties with initiative and independence, required,
• Flexibility with work hours, required.

Preferred Qualifications:

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [email protected] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Advertised: 29 Oct 2025 Eastern Daylight Time

Applications close: 12 Nov 2025 Eastern Standard Time