Staff Accountant

Job Description

Job Description

Benefits:

• 401(k) matching
• Company parties
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Vision insurance

Reporting directly to the VP of Finance & Administration, the Staff Accountant is a dual-function role responsible for the full-cycle accounts payable process, cash application, and general ledger support. This individual will ensure financial accuracy by managing vendor relationships, auditing corporate expenses, and assisting with month-end closing, reconciliations, and financial reporting. The ideal candidate is a detail-oriented professional capable of balancing high-volume transactional tasks with analytical accounting duties.

Key Responsibilities:

• Analyze, code, and process vendor invoices and check requests, ensuring correct general ledger (GL) mapping and departmental approvals.
• Oversee the Ramp platform. This includes auditing monthly reports for accuracy, verifying receipts, and communicating with cardholders to ensure policy compliance.
• Perform vendor file maintenance, obtain W-9 forms for new setups, manage tax compliance paperwork, and resolve payment discrepancies promptly.
• Review invoices for sales tax accuracy and maintain listings for state remittance. Match check stubs to invoices and prepare deduction notices when necessary.
• Assist the VP of Finance & Administration with monthly accruals, amortization of prepaids, fixed asset depreciation, and journal entries.
• Perform daily cash drawer reconciliations.
• Manage cash receipts to maintain healthy cash flow.
• Create and maintain detailed Excel spreadsheets to create monthly commission reports for Account Executives.
• Assist in preparing "budget vs. actual" variance reports.
• Scan payable invoices and statements into Sage 100 and maintain highly organized digital and physical financial files.
• Serve as the primary point of contact for vendors regarding payment status, responding to inquiries professionally and providing updates on outstanding invoices and expected payment timelines.

Qualifications and Requirements

• 13 years of proven experience in accounts payable or general accounting.
• Bachelors Degree in Accounting or Finance is preferred.
• Proficiency in Microsoft Excel (advanced formulas) and Word. Experience with Sage 100 is highly preferred.
• Advanced basic math skills, including the ability to calculate fractions, percentages, and ratios.
• Strong multitasking abilities with a "team-player" mentality. Excellent customer service skills and a strict adherence to confidentiality and record-keeping accuracy.
• Must pass a company drug screen and background check.
• Must complete Predictive Index Behavioral and Cognitive Assessments.

Compensation, Benefits, and Perks

• $65-85k annual salary, depending on experience.
• Health, dental, vision, and 401(k) eligibility after 60 days.
• 96 hours PTO annually (prorated based on hire date).
• Team member rental discounts and referral program.