Project Coordinator, Corporate Facilities

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Project Coordinator (PC) is a driven leader who will ensure that all programs, initiatives, and reporting are globally consistent, accurate, and executed in a timely manner. The Coordinator will be a champion of our project process and will assist individual PMs in delivering their projects with excellence. They will support the global project management baseline through mastery and support of Adaptive Work, project financial compliance, and the close out process. They will support the project managers (PMS) with key activities like budget control, procurement, and payment activities to ensure adequate accounting of assets. A strong collaborator, the Project Coordinator will work with the Global PDS Lead to support all changes and improvements within the Project Management process.

Key Responsibilities:

• Support PMs with procurement transactions from initiation through completion

• Provide payment processing support and follow-up

• Execute budget reconciliations to prevent overcommitments and overspend scenarios.

• Monitor SAP to ensure no budget lines are exceeded and coordinate budget reallocations with PMs

• Oversee Use & Occupancy (U&O) reviews, coordinating schedule adjustments and date changes as needed

• Maintain Assets Under Construction (AUC) control processes to ensure timely asset capitalization

• Monitor compliance reporting and facilitate reconciliation of identified issues

• Assist PMs with asset creation and disposal processes

• Conduct systematic project audits to ensure adherence to established standards

• Champion project process adoption and tool utilization

• Track cost avoidance metrics and innovation initiatives

• Collaborate with Global Process Engineering Lead and Global Project Analyst on regional data analysis

• Standardize formats, reports, presentations and communications for PDS team

• Facilitate access management and badge administration processes

• Serve as regional super-user and support champion for AdaptiveWork project management platform

• Assist PMs in the gathering, organizing, and analysis of projects as it relates to Annual Capital Planning

• Maintain data accuracy and data quality across all PDS systems

• Manage SharePoint site maintenance

• Own PDS metrics reporting, supporting PMs and WELs in maintaining performance metrics (PGMs) within approved parameters

• Deliver comprehensive onboarding training programs for new team members, including Project Managers

• Coordinate ongoing training initiatives, tracking participation and effectiveness

• Support Regional Leadership with meeting coordination and administrative tasks

Core Competencies

• Strong analytical and problem-solving capabilities with attention to detail

• Excellent communication and collaboration skills across diverse stakeholder groups

• Ability to learn new technologies quickly

• Proven ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience working in financial systems (SAP, JDE, COUPA)

• Experience in on-boarding and training of others

• Experience supporting compliance requirements

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.