Training Center Facilities Coordinator
The Training Center Facilities Coordinator supports daily operations of a high-traffic learning environment by preparing spaces for training sessions and corporate events. Responsibilities include room configuration, equipment setup, vendor coordination, and cleanliness oversight. This role partners closely with the Events Coordinator to anticipate needs, resolve logistical challenges, and maintain a professional, compliant, and engaging facility for all attendees. Key Responsibilities
Event Setup & Breakdown
- Prepare rooms for training sessions, speaker series, and non-training events, including furniture arrangement, AV setup, and signage.
- Break down and reset rooms post-event to ensure readiness for the next use.
- Coordinate with internal teams and liaise directly with the Events Coordinator to understand layout, equipment, and scheduling needs for each event.
- Collaborate with the Events Coordinator to develop event setup plans, troubleshoot logistical challenges, and ensure all event requirements are met.
- Ensure all areas of the training facility are clean, organized, and safe.
- Place orders for cleaning services and supplies as needed.
- Monitor trash removal and recycling processes to maintain cleanliness standards.
- Conduct regular inspections to identify maintenance needs and report issues.
- Liaise with external cleaning and maintenance vendors to schedule services.
- Track service completion and ensure quality standards are met.
- Maintain inventory of cleaning supplies, event materials, and facility equipment.
- Restock items as needed and ensure availability for upcoming events.
- Ensure compliance with health and safety regulations.
- Support emergency preparedness and facility safety protocols.
- Serve as the primary facilities point of contact for the Events Coordinator, working together to plan, execute, and review all events held at the training center.
- Attend regular planning meetings with the Events Coordinator to align on upcoming schedules, special requirements, and feedback from previous events.
We are a people-first organization that values collaboration, accountability, and continuous improvement. Our culture is built on mutual respect, open communication, and a commitment to excellence in everything we do. As a Facilities Coordinator, you’ll play a vital role in creating a welcoming and professional environment that reflects our values and supports our mission to empower employees through engaging training and development experiences. You’ll be part of a supportive team that works together to solve problems, share ideas, and make a meaningful impact 1.
Qualifications
- 1–3 years of experience in facilities coordination, event setup, or related field.
- Strong organizational and time-management skills.
- Ability to lift and move furniture and equipment.
- Excellent communication and problem-solving abilities.
- Familiarity with basic building systems and cleaning procedures.
- Proficiency in Microsoft Office; experience with facility management software is a plus.
- Experience coordinating corporate events or training sessions.
- Knowledge of OSHA standards and safety compliance.
- Ability to work independently and as part of a team.
- Primarily on-site at the training facility.
- May require occasional evening or weekend hours depending on event schedule.
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