Head of Library Systems

Job Description

Job Description

Job Title:

Head of Library Systems

Department:

Administration

Pay Grade:

7

Supervises:

None

Reports to:

Director

Position Summary:

Under general direction, the Head of Library Systems maintains the automation system for the library and trains staff and patrons in the use of computer hardware, online systems, and software applications.

This is a part-time, 20-hour-a-week position, starting at a pay rate of $23.95 per hour, that includes vacation pay, and sick, emergency and bereavement leave. One to three years of experience working with computer hardware, online systems and software applications preferred.

The position remains open until filled.

Duties and Responsibilities: This list is illustrative, but not exhaustive for this position.

• Analyzes procedures that can benefit from automation
• Answers employee and patron questions regarding the automation system
• Attends administrative staff meetings
• Attends meetings and serves on committees, as requested
• Coordinates the planning, development, implementation, and evaluation of the library’s automation system, including software, hardware, computer network, phone system, and fax
• Evaluates technology to determine the need for upgrades and new product installation
• Keeps Director informed of automation needs and concerns
• Maintains systems files
• Modifies database records, as required
• Perform critical infrastructure back-ups on and off site
• Performs database back-ups on and off site
• Performs database queries to develop reports
• Prepares departmental records and reports
• Prepares operating instructions and procedures for staff and patrons
• Purchases and installs hardware, software & networking
• Responsible for continuous professional development through attendance at meetings, conferences, in-service training sessions and committee assignments
• Serves as database administrator
• Troubleshoots system and operational problems, including hardware, software & networking
• Monitors and maintains security camera system
• Performs additional duties, as assigned

Managerial Duties :

• Assists in the interview and selection of employees, trains, and monitors the work of employees and ensures understanding of policies and procedures
• Conducts departmental staff meetings
• Determines necessary staffing and recommends staffing levels to the Director
• Develops and implements new services
• Ensures effective communication of information to all employees
• Evaluates employee performance and maintains proper records
• Oversees and recommends purchase of supplies and equipment for the department
• Participates in long-range planning for the department
• Prepares departmental records and reports
• Prepares staff schedules, reviews employee time sheets and approves leave requests
• Serves as representative of the library in the local and the library communities

Qualifications :

Education and Experience :

• Bachelor of Science degree in Computer Science or related field
• A minimum of three (3) years’ experience.

Knowledge, Skills, Abilities :

• Communicate effectively in written and oral form
• Computer literacy: Program (PHP, PowerShell, JavaScript. HTML and any language as they become relevant)
• Develop and maintain effective working relationships with Supervisors and co-workers
• Interact and communicate appropriately with patrons and staff
• Operate independently with minimal supervision and frequent new and varied work situations
• Organize, prioritize, and coordinate multiple tasks
• Present a positive, professional image to the public

Working Conditions and Physical Requirement:

• This job operates in a professional environment with exposure to central climate control, overhead lighting, and low- to- moderate noise levels. The environment involves everyday risks or discomforts that require normal safety precautions typical of offices, which include the need for general safe workplace practice with office equipment, avoidance of trips and falls, and observance of fire regulations. Employees are occasionally exposed to minor cuts and other injuries.

• While performing the duties of this job, the employee regularly interacts with the public. The employee is required to speak and hear, sit for extended periods of time, stand, walk, bend, stoop, use hands and fingers to perform repetitive motions, climb ladders to reach high shelves, squat to reach low shelves, reach for materials at various angles and locations, and to lift, push, or pull objects weighing up to 25 pounds. It requires the ability to use standard office equipment, including computers.

• Some travel by personal automobile for off-site meetings in various settings may occur. Occasional overnight travel may be required.

• Working hours vary based on community service event schedules and when the Library is open to the public. May include evenings and weekends.