Administrative assistant chair

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Job Title:Administrative Assistant to the Chair

Department:Medicine | School Biomedical Sciences Neuroscience

Administrative Assistant to the Department Chair who provides comprehensive administrative support to the Chair of Neuroscience and anticipates their professional needs in relationship to their responsibilities; performs a variety of complex and confidential administrative support duties on behalf of the Department Chair; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all inquiries to Department’s office; researches, collects and summarizes data and information requested by division, department and OSU Medical Center leadership to aid in decision making and strategic planning processes; conveys directives and information from leadership; takes, types and transcribes meeting minutes; proactively manages Chair's calendars and scheduling of meetings; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday; schedules and coordinates speaking engagements; provides support for professional societies: national, regional and local; assists with the required aspects of faculty promotion through the Appointment, Promotion and Tenure (AP&T) process; assists division administrator with various administrative functions; assists with faculty recruitment and fellowship programming needs, including recruitment.

Supports and assists Department Administrator and Neurosciences Faculty in managing and coordinating all phases of daily operations of the Department of Neuroscience; assists department administrator with fiscal and human resource activities; coordinates special projects, events and reports; maintains department website; researches, collects and interprets information and data to aid department leadership in decision making; participates in development of departmental policies and procedures, and shares responsibility for implementation and compliance; serves as safety representative, travel coordinator and equipment coordinator.

Minimum Required Qualifications

High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.

Per CCS Specifications; six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; three months experience (300 hours course work) in budgeting; six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; experience in an administrative support capacity including scheduling appointments is desired. Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.

Function: Business Operations and Planning

Sub-function: Administrative Assistance

T3

Additional Information

Location:Biomedical Research Tower (0112)

Position Type:Regular

Scheduled Hours:40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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