Office Administrator

Job Description

Job Description

Salary: Competitive

Are you someone who thrives in a high-energy, fast-paced environment? Do you love working with a collaborative, dynamic team that values innovation and efficiency? As our Office Administrator, youll play a key role in supporting our diverse departments and driving the smooth operation of our office. Were looking for an enthusiastic, proactive individual who loves to stay busy, solve problems, and be part of an exciting, high-impact team!

Job Type:
Full-time, Monday through Friday, 8:00 AM 5:00 PM

Key Responsibilities:

• Take charge of accounts receivable and accounts payable, and drive timely follow-up with clients to ensure payments are received and contracts are invoiced promptly
• Scheduling and invoicing contracts, ensuring everything is processed smoothly
• Work closely with senior management and sales staff, providing progress updates and collaborating to enhance ongoing projects and operations
• Serve as the face of the company, answering and managing phone calls and emails, connecting clients with the right people in a kind and composed manner
• Keep our operations running efficiently by maintaining up-to-date policies, procedures, and office organization
• Handle outgoing mail and deliveries with precision and care
• Keep our office stocked and ready by monitoring and maintaining inventory of all operational supplies

Required Knowledge, Skills, and Abilities:

• Energized by working in a fast-paced, high-energy environment, with the ability to match pace.
• Expert in Microsoft Office Suite, with an emphasis on Excel, and a working knowledge of Adobe Softwaretech-savvy is a must
• Strong communication skills, both written and verbal, with an ability to connect with everyone from clients to senior management
• A master of organization and time management, and the ability to prioritize like a pro
• Independent and driven, able to take initiative and follow through on projects with minimal direction
• Passion for details, deadlines, and delivering high-quality results
• Experience with billing, accounts payable, and accounts receivable is a plus, but a positive attitude and a willingness to learn is key!

Education and Experience Requirements:

• High School Diploma or equivalent
• A current, valid drivers license and insurability through the companys insurance policy
• QuickBooks knowledge is a plus, but not required

Physical Demands and Work Environment:

• The position is primarily based in an office setting.
• Physical demands include light lifting, visual tasks (reading, color distinction, acuity, depth perception, and peripheral vision), sitting, standing, talking, turning, and walking.

Benefits:

• 401(k) plan with company match
• YMCA membership
• Health insurance
• Vision insurance
• Short-term and long-term disability coverage
• Life insurance
• Paid time off
• Paid holidays

At our company, we believe in the power of collaboration, creativity, and efficiency. If you're an energetic, motivated individual who thrives on challenge, and you're looking to join a fast-paced team thats as passionate about progress as you are, we want to hear from you!