Human Resources Assistant

Job Description

Job Description

JOB SUMMARY:

The Human Resources Assistant provides administrative and operational support to the Human Resources (HR) team by assisting with recruiting, onboarding, benefits administration, HRIS administration, performance management, HR programs, and compliance. The HR Assistant will also act as the primary point of contact for employees while maintaining confidentiality of sensitive information, contributing to a positive employee experience, and promoting a collaborative work environment. The successful incumbent of this role will have the opportunity to grow their knowledge and skills during their HR career at BG.

DUTIES/RESPONSIBILITIES:

• Maintain accurate and up-to-date human resources and personnel files, records, and documentation (electronic files, HRIS, and paper files); maintains the integrity and confidentiality of human resources and personnel files and records; performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Serve as a reliable resource to employees, promptly responding questions, and referring more complex and sensitive inquiries to appropriate senior HR team members or management; this includes monitoring shared HR email inboxes and providing timely responses.
• Perform clerical, administrative, and operational tasks to support HR programs and operations; tasks may include filing, drafting, editing, and/or organizing documents, preparing reports, maintaining accurate HR databases, scheduling meetings, distributing information to targeted audiences, etc.
• Assist with benefits administration, including processing enrollment and termination of benefits, assisting with annual benefits open enrollment, responding to employee inquiries, acting as a liaison between the company, benefit brokers, and benefit providers, and conduct periodic audits to confirm accurate enrollment and billing.
• Perform recruiting activities for assigned roles; activities will include posting jobs to the company's ATS and recruiting sites, reviewing resumes, conducting phone screens, scheduling interviews, facilitating pre-employment assessments, preparing interview packets, and hosting candidates during on-site interviews.
• Coordinate new employee onboarding activities; including, background screenings, new employee orientation schedules, creation of personnel records in the company's HCM, completion of new hire documents, communications with new hires, and participating in HR new employee orientation and training
• Update employee records in the company's HCM, assist employees with self-service function, and may assist with payroll functions
• Assist the HR team with recruiting and onboarding activities involved in the company's Summer Internship program
• Provide support for business projects, including processing federal background checks as required and other compliance procedures requiring confidentiality and sensitivity
• Support employee engagement initiatives, training, and special HR projects
• Handle confidential information with professionalism, discretion, and tact
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; attend webinars, review materials, etc. to stay up-to-date with current laws and requirements
• Review company policies and procedures; maintain and promote compliance to policies and make recommendations to the HR Manager.
• Provide front desk coverage for breaks and absences on a rotating schedule
• Perform other duties as assigned within the scope of the role.

SUPERVISORY RESPONSIBILITIES:

• No direct supervisory responsibilities.

QUALIFICATIONS:

• Bachelor's degree in Human Resources, Business Administration, Psychology, or related field
• Prior experience working in an office environment or performing administrative support functions; internship or related experience accepted
• Driver's license and reliable transportation

KNOWLEDGE, SKILLS & ABILITIES

• Excellent verbal and written communication skills
• Excellent interpersonal skills; ability to foster and maintain positive working relationships with individuals internal and external to the company and from various backgrounds
• Strong organization skills and demonstrated attention to detail
• Effective time-management skills; ability to prioritize and meet deadlines
• Must be able to prepare professional and polished written communications (emails, documents, etc.)
• Must demonstrate professionalism and tact in all interactions
• Ability to act with integrity, professionalism, and confidentiality
• Good analytical skills; ability to evaluate problems and identify resolutions
• Good computer skills; computer literacy sufficient to work on social media platforms, applicant tracking systems, HRIS, and other web-based programs/portals
• Proficient user of Microsoft Office Suite, specifically Word and Excel, and Adobe PDF
• Ability to maintain satisfactory attendance

WORKING CONDITIONS

This position operates in a professional office environment. This role routinely uses standard office equipment such as computer, mouse, phone, copier/scanner, and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly stand; walk; sit; bend; reach; handle or feel objects; climb stairs; see; talk; and hear.
• Occasionally lift or move office products and supplies up to 15 pounds.
• Occasionally travel by car to offsite locations for meetings

BENEFITS

• Medical, Dental, and Vision
• 401(k) with Employer Match
• Employer-paid disability benefits
• Employee Assistance Program
• Paid-time off and flexibility
• On-site gym
• Open-door policy
• Collaborative culture

Brewer-Garrett is a Drug-Free Workplace. Offers of employment are conditional, subject to background screening, including a 10-panel drug test, background check, and reference check.

Brewer-Garrett is an equal opportunity employer, all qualified job applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.