Office Operations Services Leader

Job Description

Job Description

Description:

Office Operations Services Leader

Location : Perrysburg, OH (In office)

Are you an experienced administrative operations, facilities, travel, or office services professional who enjoys leading people, solving problems, and staying directly involved in the work? Sigma Technologies is looking for a Office Operations Services Leader to oversee daily support operations, develop team members, manage vendor relationships, and ensure a high level of service across travel, shipping, facilities, and workplace support.

This is a working manager position. The Support Services Lead will be responsible for supervising, coaching, and developing team members while also remaining hands-on in the daily work, including supporting travel coordination, shipping needs, facility support, vendor communication, issue resolution, and other operational support activities as needed.

This is a full-time, onsite position based at Sigma Technologies. This role is required to work onsite Monday through Friday during core business hours of 8:00 a.m. to 5:00 p.m. Eastern Time. Occasional evening, weekend, and overnight travel may be required as business needs demand.

What You Can Expect to Do

• Supervise, coach, and develop Office Support Services team members.
• Lead by example as a working manager by staying directly involved in day-to-day support activities and helping ensure work is completed accurately, professionally, and on time.
• Establish priorities, assign workloads, and monitor performance to ensure timely and accurate service delivery.
• Assist with hands-on support needs related to travel coordination, shipping, facilities, vendor communication, office services, and employee support as business needs require.
• Foster a customer-service-oriented culture focused on responsiveness, professionalism, and operational excellence.
• Develop and maintain standard operating procedures and cross-training plans to support business continuity.
• Oversee corporate travel booking activities, including air, hotel, ground transportation, and related travel arrangements.
• Ensure compliance with company travel policies and budget guidelines.
• Resolve escalated travel issues and support travelers with complex or urgent travel needs.
• Monitor travel trends, service levels, and opportunities for cost savings.
• Prepare reports and recommendations for management regarding service performance, costs, and improvement opportunities.
• Oversee inbound and outbound shipping processes to ensure timely and accurate deliveries.
• Resolve escalated shipping issues, claims, and service disruptions.
• Oversee day-to-day facility support activities, including office maintenance, repairs, space planning, and workplace services.
• Coordinate with building management, contractors, and service providers to maintain a safe, clean, and functional work environment.
• Serve as the primary relationship owner for travel management, shipping, and facility vendors.
• Address and resolve issues, conflicts, and challenges within the team, escalating complex problems to higher management as needed.
• Set clear performance expectations and goals for team members.
• Monitor and evaluate individual and team performance.
• Provide regular feedback through weekly check-ins and conduct annual performance reviews.
• Adapt management approach to changing conditions and support associates affected by change.
• Perform other duties as assigned.

Alternate market titles : Office Manager, Administrative Supervisor, Practice Manager

Sigma's Internal Title : Support Services Lead

What We Are Looking For

• Associate degree in Business Administration, Operations, Hospitality, Facilities Management, or a related field preferred.
• 5 years of experience in administrative operations, facilities, travel management, office services, or related support functions.
• 1 year of supervisory or team leadership experience.
• Experience in a hands-on leadership, lead, or working manager role preferred.
• Ability to balance people leadership responsibilities with direct involvement in daily operational tasks.
• Experience managing external vendors and service providers.
• Strong organizational, problem-solving, and customer service skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and business systems related to travel, facilities, or shipping operations.
• Ability to work onsite Monday through Friday during core business hours of 8:00 a.m. to 5:00 p.m. Eastern Time. This is not a remote or hybrid position.
• Ability to work occasional evenings and weekends as duties demand.
• Dependable transportation, valid driver’s license, and valid insurance.
• Ability to pass a background check, drug test, and driving record check.
• Authorization to work in the United States.

Physical Requirements

• Must be able to endure frequent and lengthy periods of driving, standing, walking long distances, navigating rough terrain on foot, and lifting or balancing objects that may weigh up to approximately 20 lbs., and lift up to 40 lbs occasionally (i.e. packages received), and require the use of upper extremities and back muscles.
• Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time.
• Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.
• Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal.
• Must have close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting.
• Must have the ability to receive detailed information through oral communication and make discriminations in sound.

About Sigma Technologies

Sigma Technologies is a growing engineering and design firm with decades of experience serving the power and telecommunications industries. Our teams support utility, broadband, and infrastructure projects across the country through high-quality engineering, design, field, and project support services.

We are proud to support projects that help connect communities, improve infrastructure, and serve customers across multiple markets. At Sigma, we value Safety, Honesty, Truth, and Decency, and we look for team members who bring technical ability, accountability, and a strong commitment to doing quality work.

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated on this description.

This document does not constitute an employment agreement between Sigma and the employee and is subject to change by Sigma as the needs of the organization and/or the requirements of the function change.

Pay is commensurate with experience and education. Sigma is an equal opportunity employer and will not discriminate based on an employee’s age, race, color, national origin, ancestry, religion, sex, sexual orientation, pregnancy, physical or mental disability, genetic information, veteran status, uniformed servicemember status or any other classification protected by law.

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