Executive Assistant
- Provide executive and administrative support to regional director and leadership.
- Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes.
- Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates.
- Prepare and edit executive correspondence, reports, charts, and presentations.
- Coordinate travel, including critical-incident and emergency-related travel.
- Track deadlines and consolidate responses for tasking and suspense items.
- Serve as IT/Helpdesk liaison for ticket submission and follow-up.
- Collect and disseminate Government-Owned Vehicle mileage and maintenance reports.
- Assist with HR actions, FOIA tracking, timekeeping, and office supply management.
- Maintain digital and physical filing systems, distribute mail, and support daily office operations.
- Bachelor’s degree + 5 years admin experience OR HS diploma + 8 years’ experience.
- Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus.
- Strong written and verbal communication skills with attention to detail and proofreading abilities.
- English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Ability to meet planned and unplanned deadlines in a timely manner.
- Individuals shall meet a minimum of Business Casual in accordance with dress standards.
- Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
- Resourcefulness and ability to function in a fast-paced environment.
- Professionalism and the ability to interact effectively with others.
- High School Diploma (or equivalent) REQUIRED
- Associates in related field preferred.
- US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements.
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