FACILITY MANAGER

Job Description

Job Description

EMH&T is seeking a Facility Manager to join our team in Columbus, OH. Our ideal candidate will have 5–10 years of proven experience in building operations who is ready to step into a role of greater responsibility and site ownership. This position is designed for an operations expert who has mastered the technical nuances of complex facilities and is looking to transition from a supporting role to being the primary lead of our 100,000 sq ft privately owned professional office building. If you are a seasoned professional who takes pride in maintaining a premier corporate environment through meticulous execution and technical proficiency, this is the ideal next step for your career.

Responsibilities

Facilities Operations & Maintenance

• Oversee daily building operations for a 100,000 square-foot private professional office building, maintenance, and custodial services to ensure facilities are safe, clean, and fully functional.
• Provide leadership and direction to an on-site part-time maintenance technician.
• Manage building systems including HVAC, electrical, plumbing, mechanical, custodial, and general maintenance services.
• Manage all building-related contracts (e.g., cleaning, security, HVAC, landscaping).
• Negotiate, review, and renew contracts to ensure cost-effectiveness and compliance.
• Monitor contractor performance and resolve issues promptly.
• Develop, implement, and maintain short- and long-term facility maintenance and improvement plans.
• Supervise the maintenance person and ensure completion of daily, weekly, and yearly tasks.
• Maintain accurate building records, maintenance documentation, and system logs.
• Lead and coordinate internal teams and/or contracted service providers responsible for building systems and maintenance operations.
• Available to provide facility oversite during normal business hours. Occasional work outside business hours when necessary for maintenance or emergencies.

Compliance, Safety & Emergency Response

• Ensure compliance with building codes, safety regulations, ADA requirements, health standards, and environmental policies.
• Implement and maintain Environment of Care standards and emergency preparedness protocols.
• Manage building emergencies and coordinate response with local fire, police, and emergency services.
• Maintain documentation and readiness plans for inspections, surveys, and audits.

Vendor & Contract Management

• Oversee procurement, contracting, and performance management of facility service vendors.
• Coordinate vendor activities, manage work orders, and ensure services are delivered within scope, schedule, and budget.

Planning, Budgeting & Reporting

• Support the development and management of operating and capital budgets.
• Implement and monitor facility-related projects and capital improvements.
• Conduct facility condition assessments to optimize maintenance schedules and asset lifecycle planning.

Fleet Management:

• Coordinate vehicle purchases, titles, and registrations.
• Maintain and update the fleet database, including maintenance schedules and records.
• Ensure compliance with safety and regulatory requirements for all vehicles.
• Prepare quarterly reports on fleet maintenance and status.

Advisory Support

• Advise owners and stakeholders on facility management strategies, risks, and improvement opportunities.

Skills

• Background in property management or building operations.
• Strong vendor management, contract administration, and procurement capabilities.
• Working knowledge of building systems and facility condition assessment practices.
• Experience with budget development and project management.
• Strong organizational, communication, and problem-solving skills.
• Excellent communication and negotiation skills.
• Proficient in Microsoft Office applications.
• Knowledge or familiarity with required vehicle maintenance.

Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, or related field (preferred).
• Minimum 3–5 years in building or facilities operations.
• Experience managing contracts and supervising maintenance staff.

Benefits

EMH&T offers a generous benefit package to all full-time employees that includes medical, dental, vision, pharmacy, medical & dependent care FSAs, paid vacation, sick and personal leaves, paid community service time off, paid parental leave, 401(k) with match, company paid life insurance, a wellness reimbursement, an employee recognition program, an employee assistance program that includes legal and identify theft services. Annually, based on yearend business results, an employee’s eligibility for a merit increase and/or bonus is reviewed taking into account the individual’s performance and contributions.

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