administrative assistant

Job Description

Job Description

Responsibility and Authority: Includes but is not limited to:

• Help answer Telephones, receive and open mail, and handle general filing.
• Prepares New Employee Packet and Manual – Initial Checklist.
• Assures all necessary paperwork is filled out for new hires.
• Assures all Benefit package documents are filled out
• Enters all necessary information for new customers/Vendors into Peachtree.
• Enter payables when needed/pull payables for payment when needed
• Invoicing for Ohio and Nevada when needed
• Runs credit card payments when necessary
• Closes Job Folders as required per ISO Standards
• Scans job folders onto the server
• Manages collections for Cincinnati Shop
• Help Operations Manager order shop supplies when needed
• Complete the Inquiry worksheet when needed for a customer calling in for a quote
• Type quotes when needed
• Manages Sales Orders: Upon verification of customer information – obtain Purchase Order and/or written approval for work; Check instructions on Purchase Order or Customer PO; Enter Sales Order; Prepare Production File (Shop Folder) and Job Traveler (Plastic Sleeve). When needed
• Order Office Supplies as necessary, keeping costs at a minimum.
• Attends mandatory meetings.
• Enter daily time cards into Peachtree
• Run time reports on shipped/closed jobs
• Data entry on Payroll spreadsheet
• Track Disciplinary points on a spreadsheet

Minimum qualifications and experience requirements:

• Position requires one (1) year of prior office experience.
• Demonstrates working knowledge of Word and Excel. Knowledge of Peachtree programs.
• Demonstrates practical communication skills with co-workers, customers, and persons in supervisory positions.
• Capable of maintaining flexibility with job assignment changes.
• Capable of time management skills, productivity, quality work, and ability to follow facility policy and procedure.
• Capable of taking direction.
• Demonstrates knowledge of required documentation.
• Documentation is completed in a professional format.